General Discussions

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  • 1.  Review by Faculty Advisor for Certification

    Posted 06-08-2023 09:14

    Once the person who is completing the submission, submits and certifies, if it needs to be certified by another person (Faculty Advisor), the submission is no longer available to the person who originally completed the submission in the event that changes need to be made.  We have students who have to have their submission reviewed and certified by their Faculty Advisor.  If the faculty advisor asks for changes, the student has to send me a separate email outside the system, and request that I send their submission back.  Is this what others are finding as well, or am I missing something?  Can the faculty advisor actually review the submission in the system prior to it coming to them for certification?  That way they can address any issues and have everything clean before it actually gets to them (FA) for certification.

    Thank you!

    Leigh Schectman
    IRB Coordinator
    California Lutheran University

  • 2.  RE: Review by Faculty Advisor for Certification

    Posted 06-09-2023 07:07

    Hi Leigh,

    The faculty should be able to return it to the student to make changes before they certify it. The Submission Details page has an option to Return to PI and the faculty member can click this. Once the student makes the changes, they can complete the submission, re-certify, and if everything is ok, the faculty can then certify it to submit to the IRB for review. 

    Alicia Scott
    IRB Director
    The Chicago School of Professional Psychology

  • 3.  RE: Review by Faculty Advisor for Certification

    Posted 06-15-2023 08:40

    Hi Alicia,

    I did confirm that the Faculty Advisor's have the ability to "Return" the submission back to the PI(Student) if they need them to make additional changes.

    Take care.

    Leigh Schectman
    IRB Coordinator
    California Lutheran University

  • 4.  RE: Review by Faculty Advisor for Certification

    Posted 06-09-2023 07:16

    I think I have run into something similar. I recently met with a coordinator who needed me to "return" the submission between the complete and certify steps. We met over zoom because I was under the impression that primary contacts had to option to return a submission too but when she shared her screen there was no way for her to return it. We had to administratively return the submission.


    I am pretty sure that primary contacts were able to do this in the past, but it wasn't something I paid close attention to.


    Anyone listed in the PI/PC roles should be able to go in and review the submission at any time, but I think our study teams rely on the email notification sent after a submission is completed to know when to go in and review things.



    Jennifer Boe, MA (she/her)

    Sr. IRB Analyst

    Human Research Protections Office (HRPO)

    Hennepin Healthcare Research Institute


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