Thanks Jenny for your comments!
I was disappointed to find it was a system issue and we could not find out those impacted. Several studies expired in the process and researchers were not happy to get an email from our IRB indicating we were going to close the studies. These individuals had not received any of the notifications; therefore, it was difficult to understand how this error could occur over 90/60/30 days.
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Julia A. Mays
Director Research Compliance
Office of Research and Innovation
1903 W. Michigan Avenue MS 5456
251W Walwood Hall
Kalamazoo, MI 49008-5456
Phone: 269-387-8293
Fax: 269-387-8276
julia.mays@wmich.edu------------------------------
Original Message:
Sent: 09-18-2023 05:59
From: Jenny Boe
Subject: Post Review Letters
We had a user report that she was not receiving notifications/letters from Cayuse around 9/12. After our IT confirmed it wasn't a local issue, we reported it to Cayuse and were told "...some syncing issue, but all up and running going forward".
The user confirmed that she is not receiving the notifications/letters – going forward, she never received the ones that did not come through originally.
I asked if there was a way to know which users were impacted (I was still receiving notifications at that time – so it was not all users) so that we could follow up with those people, but I was told that they could not provide that information, just that it was "... a system wide issue that affected IRB/HE notifications and was fixed for all".
Just sharing because sometimes it actually is not sending!
Jennifer Boe, MA (she/her)
Sr. IRB Analyst
Human Research Protections Office (HRPO)
Hennepin Healthcare Research Institute
Original Message:
Sent: 9/15/2023 9:19:00 AM
From: Julia Mays
Subject: RE: Post Review Letters
Hello Leigh,
We have had the same issue with researchers indicating they did not receive notifications (revisions, modifications, etc.).
Best,
Julia
Julia A. Mays
Director Research Compliance
Office of Research and Innovation
1903 W. Michigan Avenue MS 5456
251W Walwood Hall
Kalamazoo, MI 49008-5456
Phone: 269-387-8293
Fax: 269-387-8276
julia.mays@wmich.edu

Original Message:
Sent: 9/14/2023 11:06:00 AM
From: Leigh Schectman
Subject: Post Review Letters
I completed Post Review on a submission and the letter shows as sent under the Letters Tab; however, the PI and student researchers, claim that they never received the email notification with the Exempt Letter. Supposedly it was also not in their Junk Mail either. Is there any way to confirm that the post review email was sent or is the only way to add myself to the email and see if I receive it the next time I complete post-review? I am leaning towards the fact that it was sent but the PI just missed it in her email.
Has anyone had this issue come up?
Thanks!
Post-Note: The email notification was in the PI's Junk Email Folder.
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Leigh Schectman
IRB Coordinator
California Lutheran University
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