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  • 1.  Post Review Letters

    STAR CONTRIBUTOR
    Posted 09-14-2023 08:06
    Edited by Leigh Schectman 09-14-2023 12:00

    I completed Post Review on a submission and the letter shows as sent under the Letters Tab; however, the PI and student researchers, claim that they never received the email notification with the Exempt Letter.  Supposedly it was also not in their Junk Mail either.  Is there any way to confirm that the post review email was sent or is the only way to add myself to the email and see if I receive it the next time I complete post-review?  I am leaning towards the fact that it was sent but the PI just missed it in her email.

    Has anyone had this issue come up?


    Thanks!


    Post-Note: The email notification was in the PI's Junk Email Folder.
    ------------------------------
    Leigh Schectman
    IRB Coordinator
    California Lutheran University
    ------------------------------



  • 2.  RE: Post Review Letters

    Posted 09-15-2023 06:19

    Hello Leigh,

     

    We have had the same issue with researchers indicating they did not receive notifications (revisions, modifications, etc.).

     

    Best,

    Julia

     

    Julia A. Mays
    Director Research Compliance  
    Office of Research and Innovation
    1903 W. Michigan Avenue MS 5456
    251W Walwood Hall
    Kalamazoo, MI  49008-5456
    Phone: 269-387-8293
    Fax: 269-387-8276
    julia.mays@wmich.edu

     

     

     






  • 3.  RE: Post Review Letters

    RISING STAR CONTRIBUTOR
    Posted 09-18-2023 06:00

    We had a user report that she was not receiving notifications/letters from Cayuse around 9/12. After our IT confirmed it wasn't a local issue, we reported it to Cayuse and were told "...some syncing issue, but all up and running going forward".

     

    The user confirmed that she is not receiving the notifications/letters – going forward, she never received the ones that did not come through originally.

     

    I asked if there was a way to know which users were impacted (I was still receiving notifications at that time – so it was not all users) so that we could follow up with those people, but I was told that they could not provide that information, just that it was "...  a system wide issue that affected IRB/HE notifications and was fixed for all".

     

    Just sharing because sometimes it actually is not sending!

     

    -- 

    Jennifer Boe, MA (she/her)

    Sr. IRB Analyst

    Human Research Protections Office (HRPO)

    Hennepin Healthcare Research Institute

     






  • 4.  RE: Post Review Letters

    Posted 09-18-2023 06:19

    Thanks Jenny for your comments!

    I was disappointed to find it was a system issue and we could not find out those impacted.  Several studies expired in the process and researchers were not happy to get an email from our IRB indicating we were going to close the studies.  These individuals had not received any of the notifications; therefore, it was difficult to understand how this error could occur over 90/60/30 days.



    ------------------------------
    Julia A. Mays
    Director Research Compliance
    Office of Research and Innovation
    1903 W. Michigan Avenue MS 5456
    251W Walwood Hall
    Kalamazoo, MI  49008-5456
    Phone: 269-387-8293
    Fax: 269-387-8276
    julia.mays@wmich.edu
    ------------------------------



  • 5.  RE: Post Review Letters

    TEAM CAYUSE
    Posted 09-18-2023 14:23

    Thanks for updating your post to share that the email was just in the PI's junk folder, @Leigh Schectman!

    @Julia Mays and @Jenny Boe, I spoke with the Product team and they believe that emails are being delivered as expected, but if you run into any situations where it seems like that's not the case, please do open a support ticket so it can be investigated.



    ------------------------------
    Simon Helton
    He/him
    Community Manager
    Cayuse
    ------------------------------



  • 6.  RE: Post Review Letters

    Posted 09-18-2023 15:12
    I opened a support ticket, which is how found out Cayuse cannot tell us which projects were impacted.  

    Thank you!

    Julia A. Mays
    Director Research Compliance  
    Office of Research and Innovation
    1903 W. Michigan Avenue MS 5456
    251W Walwood Hall
    Kalamazoo, MI  49008-5456
    Phone: 269-387-8293
    Fax: 269-387-8276
    julia.mays@wmich.edu





  • 7.  RE: Post Review Letters

    RISING STAR CONTRIBUTOR
    Posted 09-19-2023 11:28

    Same – I submitted a ticket after confirming with our IT that it was not a local issue. Cayuse confirmed in the ticket that it was a syncing issue but could not provide information about what other users (from our institution) may have been impacted.

     

    -- 

    Jennifer Boe, MA (she/her)

    Sr. IRB Analyst

    Human Research Protections Office (HRPO)

    Hennepin Healthcare Research Institute