General Discussions

Hello,

We are new o Cayuse Human Ethics and have learned that only when a study is approved does it get pulled into the agenda. This creates a problem, as some of my reviewers on the committee do not give final approval or conditional approval until the full board meeting is taking place. All studies for a scheduled meeting should be on the agenda whether approved or not along with the reviewer/reviewer's name. 

I did put in a ticket and there is no work around. This would be a great enhancement. 

How do other institutions handle this, any feedback would be greatly appreciated.

Jayne,

This has not been my experience.

You have to add the submission to the agenda after you add the review type and assign reviewers. https://support.cayuse.com/hc/en-us/articles/360020792393-Creating-Meetings-and-Entering-Decisions-in-Human-Ethics

Happy to help more if I can.

Regards,

Darcy

Hello,

We are new o Cayuse Human Ethics and have learned that only when a study is approved does it get pulled into the agenda. This creates a problem, as some of my reviewers on the committee do not give final approval or conditional approval until the full board meeting is taking place. All studies for a scheduled meeting should be on the agenda whether approved or not along with the reviewer/reviewer's name. 

I did put in a ticket and there is no work around. This would be a great enhancement. 

How do other institutions handle this, any feedback would be greatly appreciated.

So, you are manually typing into the agenda before a meeting? I looked at the support document previously and actually did not find it very helpful.

Thank for your feedback.

Jayne,

This has not been my experience.

You have to add the submission to the agenda after you add the review type and assign reviewers. https://support.cayuse.com/hc/en-us/articles/360020792393-Creating-Meetings-and-Entering-Decisions-in-Human-Ethics

Happy to help more if I can.

Regards,

Darcy

Hello,

We are new o Cayuse Human Ethics and have learned that only when a study is approved does it get pulled into the agenda. This creates a problem, as some of my reviewers on the committee do not give final approval or conditional approval until the full board meeting is taking place. All studies for a scheduled meeting should be on the agenda whether approved or not along with the reviewer/reviewer's name. 

I did put in a ticket and there is no work around. This would be a great enhancement. 

How do other institutions handle this, any feedback would be greatly appreciated.

So, you are manually typing into the agenda before a meeting? I looked at the support document previously and actually did not find it very helpful.

Thank for your feedback.

Jayne,

This has not been my experience.

You have to add the submission to the agenda after you add the review type and assign reviewers. https://support.cayuse.com/hc/en-us/articles/360020792393-Creating-Meetings-and-Entering-Decisions-in-Human-Ethics

Happy to help more if I can.

Regards,

Darcy

Hello,

We are new o Cayuse Human Ethics and have learned that only when a study is approved does it get pulled into the agenda. This creates a problem, as some of my reviewers on the committee do not give final approval or conditional approval until the full board meeting is taking place. All studies for a scheduled meeting should be on the agenda whether approved or not along with the reviewer/reviewer's name. 

I did put in a ticket and there is no work around. This would be a great enhancement. 

How do other institutions handle this, any feedback would be greatly appreciated.

Hello,

We are new o Cayuse Human Ethics and have learned that only when a study is approved does it get pulled into the agenda. This creates a problem, as some of my reviewers on the committee do not give final approval or conditional approval until the full board meeting is taking place. All studies for a scheduled meeting should be on the agenda whether approved or not along with the reviewer/reviewer's name. 

I did put in a ticket and there is no work around. This would be a great enhancement. 

How do other institutions handle this, any feedback would be greatly appreciated.

Hello,

We are new o Cayuse Human Ethics and have learned that only when a study is approved does it get pulled into the agenda. This creates a problem, as some of my reviewers on the committee do not give final approval or conditional approval until the full board meeting is taking place. All studies for a scheduled meeting should be on the agenda whether approved or not along with the reviewer/reviewer's name. 

I did put in a ticket and there is no work around. This would be a great enhancement. 

How do other institutions handle this, any feedback would be greatly appreciated.

Hello,

We are new o Cayuse Human Ethics and have learned that only when a study is approved does it get pulled into the agenda. This creates a problem, as some of my reviewers on the committee do not give final approval or conditional approval until the full board meeting is taking place. All studies for a scheduled meeting should be on the agenda whether approved or not along with the reviewer/reviewer's name. 

I did put in a ticket and there is no work around. This would be a great enhancement. 

How do other institutions handle this, any feedback would be greatly appreciated.

Hello,

We are new o Cayuse Human Ethics and have learned that only when a study is approved does it get pulled into the agenda. This creates a problem, as some of my reviewers on the committee do not give final approval or conditional approval until the full board meeting is taking place. All studies for a scheduled meeting should be on the agenda whether approved or not along with the reviewer/reviewer's name. 

I did put in a ticket and there is no work around. This would be a great enhancement. 

How do other institutions handle this, any feedback would be greatly appreciated.

Hi Jayne,

Any studies that are conducted via an Expedited review by one member of the IRB Committee, once approved, will get put on to the next Meeting's agenda so that all members are aware and can see what studies have recently been approved since the last meeting.  Any submissions that require a Full Board Review get assigned to the Full Board and then you need to add it to an IRB Meeting.  The meeting needs to be on the calendar first in order to add the submission or assign the meeting to the submission.

Are you conducting Expedited Reviews where either the IRB Chair or a designated reviewer can review/approve submissions? Or are you requiring a review by the IRB Committee for every submission?  If you are wanting the Full Board to make the ultimate decision on every submission, then they have to be assigned to the Full Board for review and assigned a meeting date.

Hello,

We are new o Cayuse Human Ethics and have learned that only when a study is approved does it get pulled into the agenda. This creates a problem, as some of my reviewers on the committee do not give final approval or conditional approval until the full board meeting is taking place. All studies for a scheduled meeting should be on the agenda whether approved or not along with the reviewer/reviewer's name. 

I did put in a ticket and there is no work around. This would be a great enhancement. 

How do other institutions handle this, any feedback would be greatly appreciated.

While Leigh describes this perfectly, I have always wondered if anyone in this community wanted to see more information in the agenda regarding studies that were approved outside of a meeting. Before we launched Human Ethics in 2018, I prepared minutes and agendas manually. The following is a template of information that I included for each study:

Protocol Number

Protocol Title

PI

Reviewers (members' initials only)

Review Type

Approval/Decision Date

Expiration Date (before 2018 CR was implemented)

Justification (i.e., category under which study was reviewed)

I wish the Human Ethics agendas would include additional information. I would think if the approval letter could pull in these variables, the agenda/minutes would be able to do this as well. Thoughts anyone?

Sharla

Hi Jayne,

Any studies that are conducted via an Expedited review by one member of the IRB Committee, once approved, will get put on to the next Meeting's agenda so that all members are aware and can see what studies have recently been approved since the last meeting.  Any submissions that require a Full Board Review get assigned to the Full Board and then you need to add it to an IRB Meeting.  The meeting needs to be on the calendar first in order to add the submission or assign the meeting to the submission.

Are you conducting Expedited Reviews where either the IRB Chair or a designated reviewer can review/approve submissions? Or are you requiring a review by the IRB Committee for every submission?  If you are wanting the Full Board to make the ultimate decision on every submission, then they have to be assigned to the Full Board for review and assigned a meeting date.

Hello,

We are new o Cayuse Human Ethics and have learned that only when a study is approved does it get pulled into the agenda. This creates a problem, as some of my reviewers on the committee do not give final approval or conditional approval until the full board meeting is taking place. All studies for a scheduled meeting should be on the agenda whether approved or not along with the reviewer/reviewer's name. 

I did put in a ticket and there is no work around. This would be a great enhancement. 

How do other institutions handle this, any feedback would be greatly appreciated.

Sharla,

You are not alone.  We too, would like more detail in the Agenda/Minutes for Exempt and Expedited.  We'd like NHSR to be reported as well.

Regards,

Darcy

While Leigh describes this perfectly, I have always wondered if anyone in this community wanted to see more information in the agenda regarding studies that were approved outside of a meeting. Before we launched Human Ethics in 2018, I prepared minutes and agendas manually. The following is a template of information that I included for each study:

Protocol Number

Protocol Title

PI

Reviewers (members' initials only)

Review Type

Approval/Decision Date

Expiration Date (before 2018 CR was implemented)

Justification (i.e., category under which study was reviewed)

I wish the Human Ethics agendas would include additional information. I would think if the approval letter could pull in these variables, the agenda/minutes would be able to do this as well. Thoughts anyone?

Sharla

Hi Jayne,

Any studies that are conducted via an Expedited review by one member of the IRB Committee, once approved, will get put on to the next Meeting's agenda so that all members are aware and can see what studies have recently been approved since the last meeting.  Any submissions that require a Full Board Review get assigned to the Full Board and then you need to add it to an IRB Meeting.  The meeting needs to be on the calendar first in order to add the submission or assign the meeting to the submission.

Are you conducting Expedited Reviews where either the IRB Chair or a designated reviewer can review/approve submissions? Or are you requiring a review by the IRB Committee for every submission?  If you are wanting the Full Board to make the ultimate decision on every submission, then they have to be assigned to the Full Board for review and assigned a meeting date.

Hello,

We are new o Cayuse Human Ethics and have learned that only when a study is approved does it get pulled into the agenda. This creates a problem, as some of my reviewers on the committee do not give final approval or conditional approval until the full board meeting is taking place. All studies for a scheduled meeting should be on the agenda whether approved or not along with the reviewer/reviewer's name. 

I did put in a ticket and there is no work around. This would be a great enhancement. 

How do other institutions handle this, any feedback would be greatly appreciated.