Hi Guy,
That is the dream, isn't it?
I used to manually track certain dates for each submission in Excel, recording them as they were happening: The initial submission date and then every time it changed hands between the reviewers (collectively) and the PI, concluding with the approval date. I had someone on our IT team draw up a Macro that could then calculate the time between submission and approval, the proportion of time it was with the PI vs. the IACUC during that time span, and also the number of rounds of review.
No one kept up with this while I was on leave for several months. After returning, I'm now just keeping track of submission date, approval date, and rounds of review.
Using the Protocol Revision Search and it's Review Information and Workflow History tabs, you can piece the details together after the fact--but it will be laborious if you have to do it manually! There is no report option, unless you can get either Cayuse or your IT team to create a custom one for you.
Cheers,
Cheryl
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Cheryl Cheney, CPIA
IACUC Coordinator/Compliance Specialist
Biogen
Cambridge, MA
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Original Message:
Sent: 08-24-2022 10:12
From: Guy Wiles
Subject: Animal Oversight module and metrics
Good afternoon
One of the things I am trying to find and hopefully build a report on has to do with how long a review takes for each of the submission types (AR, TR, New protocol, Amendments). If I can break that down further to determine the time the submission is with each holder (PI, Office, Reviewers, Vet) during the review process for each submission and then on average that would be even more useful. In addition to the review times for the submissions I would be interested in a report that pulls the total number of submissions submitted/approved over a time frame. Has anyone found a good way to pull the info using the system?
One of the places that this info might be collectable from would be the submission's workflow history. Does anyone know if this information is kept for each submission or is this history lost once the review is completed and the submission approved? If kept, where can it be found after that review's approval?
Thanks,
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Guy Wiles
Director, IACUC
Augusta University
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