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  • 1.  Animal Oversight and Printing Protocols

    Posted 07-25-2023 06:35

    Hi everyone

    I know how it works to print out protocols using the pdf viewer from Cayuse, but is this actually a necessary requirement to have hard copies or is cloud based access ok? 



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    Brittany Roman
    IACUC Administrator
    Ross University School of Veterinary Medicine
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  • 2.  RE: Animal Oversight and Printing Protocols

    TEAM CAYUSE
    Posted 07-25-2023 09:02

    Thanks so much for your post, Brittnay! When I worked as an IACUC coordinator at OHSU here in Portland, OR, each lab had a printed version of their protocol available to lab staff. The IACUC office did not keep hard copies of the protocols. When we had inspections or audits, the inspectors would occasionally request hard copies of certain protocols for review, so the IACUC office would make them a binder upon request. 

    I'm interested to hear how other institutions manage their files. 

    Thank you for being an active community member!

    Best,

    Sarah



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    Sarah Josway
    Product Manager, Resource Management and Vivarium Operations
    Cayuse
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  • 3.  RE: Animal Oversight and Printing Protocols

    Posted 07-26-2023 05:55

    We got rid of multiple file cabinets once we realized there was no need to print protocols. Since they are only as current as the last amendment, it makes sense (and saves some trees) to only generate them on demand. PIs print them to paper or to pdfs stored on Box for their labs.  For inspectors and site visits, I print those they request to pdfs and share them via a folder on Box. 

     

    Tim Wilson

     

    Information Analyst

    Occupational Health Program Coordinator

    eSirius/ Cayuse Administrator

    Institutional Animal Care and Use Committee

    augusta.edu/research/iacuc/

     

    Augusta University

    1120 15th Street, CJ 1026 3/4

    Augusta, GA 30912

    (706) 721-4788

     

     






  • 4.  RE: Animal Oversight and Printing Protocols

    Posted 07-26-2023 06:03

    Hi Tim - what is box? 



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    Brittany Roman
    IACUC Administrator
    Ross University School of Veterinary Medicine
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  • 5.  RE: Animal Oversight and Printing Protocols

    Posted 07-26-2023 06:31

    Box.com is where our university stores and share files.

     






  • 6.  RE: Animal Oversight and Printing Protocols

    STAR CONTRIBUTOR
    Posted 07-26-2023 07:20

    Brittany,  perhaps you have heard of Dropbox?  Storage on Google drive, utilizing its authorization and security features, works as well.

    For AAALAC site visits, it is more and more common to collect and store the requested documents (protocols, SOPs, etc.) in an electronic archive such as these, too.



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    Bruce W Kennedy
    IACUC administrator
    University of California, Santa Cruz
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