Hi Angela,
We have been using the default template for administrative check-ins, with a reminder to close completed studies or submit incidents or modifications as needed, but are in the process of revising to provide guidance on creating a closure submission.
The basic workflow is: upon approval the reviewer can set an administrative check-in date. On this date the notification message is sent.
That is really all that it does for now. The study remains active, it does not expire since no expiration date was entered. We have found that we need to manually search for active studies that have already had one check-in to check with PIs on the status of the study.
I am hoping this process is revised on the Cayuse end to allow recurring check-ins, or to allow links in the notification to single click to close and automate the closure submission.
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Matt Zembrzuski
Research Compliance Manager
American University
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Original Message:
Sent: 01-06-2022 12:33
From: Angela Bain
Subject: Administrative Check In
I am working on our P&Ps and and revisiting continuing review and administrative check in. I wanted to find out how everyone uses the administrative check in, maybe share some notification templates, time periods for exempt and expedited for check in, your policies on check in requirements, etc.... basically, all the things. I am not exactly sure how the workflow with the administrative check in operates in cayuse or if I am using it correctly at all. I don't know how I want our process to look. I need a push.
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Angela Bain, CIP, CIM
Director, IRB Office
Kennesaw State University
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