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Grants/Contract Accounting Manager Position

  • 1.  Grants/Contract Accounting Manager Position

    Posted 04-26-2022 12:40
    Edited by Brenda Rivas 04-26-2022 12:41

    TYPE:  Full-Time, 40 hours/week

    LOCATION:  Pasadena, CA DEPT: Research Administration 


    SALARY LEVEL: $100k - $110k (commensurate with experience) 

    Huntington Medical Research Institutes is an independent, nonprofit organization dedicated to improving lives through patient-focused scientific research. Our brand-new state of the art laboratory anchors the biomedical corridor on South Fair Oaks in Pasadena. Our scientists' research focuses on the connection between the brain and heart, developing diagnostic tools to help treat common diseases of these vital organs that affect every family.

    The Manager, Grants/Contract Accounting is a responsible and detail-oriented individual. This role will aid in defining quality standards for the research accounting department. Regularly reviews compliance standards. Contributes in establishing departmental operating policies and procedures. They will be involved in the operations of post-award administration of research grant and gift funds. 


    The Manager, Grants/Contract Accounting reports directly to the President & CEO, supervises the work of the Research Administration Coordinator, and interfaces with other HMRI staff members.   



    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 

    • Primary duties include ongoing monitoring of fund statements, resolution of accounting problems; and functioning as the liaison to grantor agencies and subcontracting institutions. 
    • Oversees implementation of policies and procedures. 
    • Participates in post-award management, with responsibility for direct research expenditures funded by external grants and/or gifts, and institute-funded direct costs and expenses funded by unrestricted donations. 
    • Oversees the expensing in indirect costs on grants. 


    Education and Experience 


    • Bachelor's degree required, accounting or business-related degree preferred.  
    • Requires five plus years in post-award research administration and/or related accounting or finance experience and three plus years' experience as a supervisor or lead.    
    • Thorough knowledge of U.S. GAAP  
    • Working knowledge of financial preparation, not-for-profit reporting, budget preparation and analysis, cost accounting, fund accounting, audit procedures, and tax compliance.    


    • Grants administration experience and knowledge of laws and regulations pertaining to grants and contracts administration is required, in particular with government grant funding through the National Institute of Health (NIH).  
    • Significant experience with cost allocation methodologies.  
    • Familiarity with US Government negotiated indirect rates and methodologies preferred.  
    • Outstanding computer skills. Must be proficient with MS Office programs (Word, Excel, Outlook) and Zoom.  
    • Excellent verbal and written communication skills across all levels of an organization.  
    • Strong leadership skills with a dedication to driving and achieving results.  
    • Knowledge of employee relationship building and performance management techniques.  
    • Ability to be a team player; support and assist team members.  
    • Good judgment and decision-making capability.  
    • Must be a reliable and conscientious self-starter.  
    • Ability to build and maintain strong relationships with colleagues, building respect, consensus, and trust across reporting lines.  




    • Research Administration Coordinator 



    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  


    While performing the duties of this job, the employee is regularly required to sit and speak or listen.  The employee frequently is required to use hands, fingers, and arms to operate personal computers, telephones, other business-related equipment. The employee is rarely required to stand and walk. 


    While performing the duties of this job, the noise level in the work environment is usually quiet to moderate. The employee must occasionally lift and/or move more than 10 pounds. 


    The above statements are intended to describe the general nature and level of work required of this position.  They are not intended to be construed as an exhaustive list of all responsibilities and skills required of personnel so classified. 

    APPLICATION: Please send application materials (cover letter, resume/CV) and a list of three professional references to No phone calls, please.


    HMRI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

    Brenda Rivas
    Director, Human Resources
    Huntington Medical Research Institutes