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Program Coordinator Position at the University of Idaho

  • 1.  Program Coordinator Position at the University of Idaho

    Posted 04-26-2021 12:00
    Application link: Program Coordinator

    Program Coordinator

    Position Details

    Posting Number SP002788P
    Position Title Program Coordinator
    Location Moscow
    Division/College College of Natural Resources
    Department College of Natural Resources
    FLSA Status Overtime Eligible
    Employee Category Classified
    Pay Range $20.98 per hour or higher depending on experience
    Type of Appointment Fiscal Year


    Full Time/Part Time Full Time
    Position Overview

    The Program Coordinator performs a wide variety of duties to support the mission of the Idaho Cooperative Fish & Wildlife Research Unit. Responsibilities include assisting with the development and submission of grant proposals and providing administrative, financial and program support for awarded projects.

    Unit Overview

    The University of Idaho College of Natural Resources is committed to disciplinary and interdisciplinary programs that integrate ecological, social and natural resource science and management systems. Our research, education and outreach sustains people and the land through innovative science, technology and leadership.

    Funding This position is contingent upon the continuation of work and/or funding.
    A visa sponsorship is available for the position listed in this vacancy. No
    Internal Posting?
    Position Responsibilities

    Key Accountability Support unit grant development and proposal submission activities by:
    Job Duties

    • Coordinating grant development efforts, providing unit-level review, providing feedback to authors regarding compliance with proposal guidelines and university policies and procedures. This includes tracking the completion of all required documents.
    • Developing and/or analyzing proposal budgets and other components of proposals as assigned, including estimating costs based on institution standards and proposal and/or agency guidelines.
    • Entering and processing proposals through university proposal approval and submission system(s) and serving as liaison to the College of Natural Resources administrative office, the Office of Sponsored programs and other university offices involved in the review, approval and submission process.
    • Coordinating completion of modifications needed to proposals and/or awarded sponsored projects.
    • Maintaining up-to-date biographical sketches for the director and other key personnel.
    • Serving as unit resource for complying with institution, state, federal and applicable agency guidelines related to sponsored programs.

    Key Accountability Provide stewardship of unit finances by:
    Job Duties

    • Assisting with unit purchasing
    • Processing expenditures
    • Reconciling accounts
    • Processing electronic personnel actions (EPAFs)
    • Monitoring expenditures, compiling and distributing reports to track progress and adherence to budget plans, alerting the Director of any potential overages or unused funds
    • Managing unit vehicle and equipment service centers; tracking usage and billing for services provided
    • Maintaining inventory records

    Key Accountability Provide administrative and program support to the unit by:
    Job Duties

    • Providing broad administrative support to the Director and other participating personnel.
    • Participating in, and supporting student recruitment efforts.
    • Assisting with onboarding graduate students and temporary employees.
    • Making travel arrangements for unit employees and students.
    • Supervising work study students; overseeing their work and progress on various fish and wildlife research projects.
    • Working closely with the Director to create an annual report and other recurring and ad hoc documents and reports.
    • Participating in the planning of meetings, providing logistics support.
    • Submitting recurring reports to the USGS on behalf of the Director.

    Key Accountability Support efficiency within the unit by:
    Job Duties

    • Identifying and implementing systems and procedures that improve workflow and organization.

    Required Experience

    • Three years of experience related to the duties of the position including:
    - Working independently and as part of a team
    - Collecting, compiling and organizing data into reports
    - Editing and proofreading the work of others in a work environment
    - Processing and reconciling expenses
    - Developing and monitoring operating budgets

    Required Education
    Required Licensures, Certifications or other

    • May occasionally require working a flexible schedule within a given week to meet unit deadlines.

    Additional Preferred

    • Bachelor's degree in business, finance or related

    • Experience:
    - With sponsored programs administration and/or governmental accounting
    - Working in a higher education, public or governmental organization
    - Interpreting, applying and explaining policies and procedures / rules and regulations
    - Balancing and coordinating a workload for multiple projects

    • Knowledge of:
    - Grant and contract administration processes and procedures
    - Standard accounting principles and budgeting procedures

    • Skills:
    - Excellent writing and analytical skills
    - Proactive, strategic and detail-oriented approaches with a strong commitment to quality, efficiency and effectiveness

    Physical Requirements
    Working Conditions
    Degree Requirement N/A: No degree requirement
    Posting Date 04/22/2021
    Closing Date
    Open Until Filled Yes
    Special Instructions to Applicants

    Screening will begin for applicants who have applied by May 21, 2021 but the posting will remain open until filled.

    Background Check Statement

    Applicants who are selected as final possible candidates must be able to pass a criminal background check.

    EEO Statement

    The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

    Applicant Documents

    Required Documents
    1. Resume/CV
    2. Cover Letter/Letter of Application

    Jennifer Meekhof
    Grants and Contracts Manager
    College of Natural Resources
    University of Idaho
    Moscow, ID

    Jennifer Meekhof
    Grants and Contracts Manager
    University of Idaho
    Moscow ID
    (208) 885-1147