The Program Coordinator performs a wide variety of duties to support the mission of the Idaho Cooperative Fish & Wildlife Research Unit. Responsibilities include assisting with the development and submission of grant proposals and providing administrative, financial and program support for awarded projects.
The University of Idaho College of Natural Resources is committed to disciplinary and interdisciplinary programs that integrate ecological, social and natural resource science and management systems. Our research, education and outreach sustains people and the land through innovative science, technology and leadership.
• Coordinating grant development efforts, providing unit-level review, providing feedback to authors regarding compliance with proposal guidelines and university policies and procedures. This includes tracking the completion of all required documents.• Developing and/or analyzing proposal budgets and other components of proposals as assigned, including estimating costs based on institution standards and proposal and/or agency guidelines.• Entering and processing proposals through university proposal approval and submission system(s) and serving as liaison to the College of Natural Resources administrative office, the Office of Sponsored programs and other university offices involved in the review, approval and submission process.• Coordinating completion of modifications needed to proposals and/or awarded sponsored projects.• Maintaining up-to-date biographical sketches for the director and other key personnel.• Serving as unit resource for complying with institution, state, federal and applicable agency guidelines related to sponsored programs.
• Assisting with unit purchasing• Processing expenditures• Reconciling accounts• Processing electronic personnel actions (EPAFs)• Monitoring expenditures, compiling and distributing reports to track progress and adherence to budget plans, alerting the Director of any potential overages or unused funds• Managing unit vehicle and equipment service centers; tracking usage and billing for services provided• Maintaining inventory records
• Providing broad administrative support to the Director and other participating personnel.• Participating in, and supporting student recruitment efforts.• Assisting with onboarding graduate students and temporary employees.• Making travel arrangements for unit employees and students.• Supervising work study students; overseeing their work and progress on various fish and wildlife research projects.• Working closely with the Director to create an annual report and other recurring and ad hoc documents and reports.• Participating in the planning of meetings, providing logistics support.• Submitting recurring reports to the USGS on behalf of the Director.
• Identifying and implementing systems and procedures that improve workflow and organization.
• Three years of experience related to the duties of the position including:- Working independently and as part of a team- Collecting, compiling and organizing data into reports- Editing and proofreading the work of others in a work environment- Processing and reconciling expenses- Developing and monitoring operating budgets
• May occasionally require working a flexible schedule within a given week to meet unit deadlines.
• Bachelor's degree in business, finance or related
• Experience:- With sponsored programs administration and/or governmental accounting- Working in a higher education, public or governmental organization- Interpreting, applying and explaining policies and procedures / rules and regulations- Balancing and coordinating a workload for multiple projects
• Knowledge of:- Grant and contract administration processes and procedures- Standard accounting principles and budgeting procedures
• Skills:- Excellent writing and analytical skills- Proactive, strategic and detail-oriented approaches with a strong commitment to quality, efficiency and effectiveness
Screening will begin for applicants who have applied by May 21, 2021 but the posting will remain open until filled.
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.
Jennifer MeekhofGrants and Contracts ManagerCollege of Natural ResourcesUniversity of IdahoMoscow, ID
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