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  • 1.  Vivarium Operations - time/effort studies in vivaria

    CAYUSE CHAMPION
    Posted 21 days ago
    Those of you working in vivaria, would anyone be willing to communicate with me about how you conduct time/effort studies?

    Thanks,
    Lorraine

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    Lorraine Bell
    Research Program Manager
    University of Colorado Anschutz Medical Campus
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  • 2.  RE: Vivarium Operations - time/effort studies in vivaria

    TEAM CAYUSE
    Posted 11 days ago
    Edited by Simon Helton 11 days ago

    Let me ping a few people and see if anyone has insight they can offer, Lorraine!

    @Shelley Phillips, @Nicola Eaton, @Gregory Lawson, @Timothy Wilson, @Kim Scott, @Holly Turner, @Guy Wiles, @Cheryl Cheney, @Thomas McHugh, @Amber Hood, @Catherine McGuire do you have any experience with this?​​

    ​​​​​​​​​​​​​

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    Simon Helton
    He/him
    Community Manager
    Cayuse
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  • 3.  RE: Vivarium Operations - time/effort studies in vivaria

    Posted 11 days ago

    Unfortunately, I am new to this system but metric reporting on time/effort as well as IACUC-focused metrics such as review times and submission numbers are things that I would be interested in as well.

    In my previous institution using a different system, we had been able to create a proof of concept tool with our IT group and the vendor's assistance to obtain the necessary tables and this sort of project work is something that I would be interested in working with others to plan for/develop if there was interest. 



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    Guy Wiles
    Director, IACUC
    Augusta University
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  • 4.  RE: Vivarium Operations - time/effort studies in vivaria

    TEAM CAYUSE
    Posted 11 days ago
    Good Morning Lorraine,

    At my old institution, we collected time studies on all vivaria tasks. We had metal doors and had a sign shop (such as FastSigns) make us magnet sheets with grids that were dry-erasable. We posted them outside of the room with a dry-erase marker. Our techs would then list the task they were about to do and the time they entered the room. Once done, they would fill in the end time. The supervisor would monitor the sheets, making sure the techs filled in the start and end times. At the end of the day, the supervisor collected the day's data and erased them, getting ready for the next day. Be sure to rotate your staff so you collect data on your fastest worker and slowest worker on the same tasks to get the best average time. We did it on alternating weeks for about two months to get really good data.


    Hope this helps!

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    Shelley Phillips
    Professional Services Consultant
    Cayuse
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  • 5.  RE: Vivarium Operations - time/effort studies in vivaria

    Posted 11 days ago
    Edited by Holly Turner 11 days ago
    Hi Lorraine,
    I'm grabbing some notes from a past meeting - and pasting here - sorry it's kinda messy.
    Also attaching a couple pdfs as examples.

    1. Asking for help from meeting attendees to help collect TMS data for the Cayuse Resources Scheduling software
      1. Meeting attendees will be "time masters" & present the info to tech they will be collecting data from
        1. Do work at your regular pace
        2. Why we are doing this
      2. ID 4 individuals performing the same duties & time each person
        1. Ex: cage change- time for 15 minutes, how many cages they change in those 15 mins.
        2. Ex: High clean- hit the timer at start and end
        3. Ex: Cage wash- a bit tricky, hard to break down the tasks and timing. Hit the timer when they start/finish each duty
    2. This will also help us determine if we are appropriately staffed
      1. Common complaint from staff- not enough time, too much work, etc.
    Copied from spreadsheet template:



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    Holly Turner
    OLAC Research Staff Trainer
    University of California, Berkeley
    holly.turner@berkeley.edu
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    Attachment(s)

    pdf
    GP-TMS.pdf   93 KB 1 version
    pdf
    Frog-TMS.pdf   104 KB 1 version


  • 6.  RE: Vivarium Operations - time/effort studies in vivaria

    CAYUSE CHAMPION
    Posted 6 days ago
    Holly thanks very much!   The notes and attachments are very helpful!

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    Lorraine Bell
    Research Program Manager
    University of Colorado Anschutz Medical Campus
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