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Grants and Contracts Specialist II, Office of Sponsored Projects, The University of Texas at Dallas

  • 1.  Grants and Contracts Specialist II, Office of Sponsored Projects, The University of Texas at Dallas

    Posted 06-23-2021 13:03

    Come join our pre-award team in the Office of Sponsored Projects at The University of Texas at Dallas (UTD)! We currently have a position open for a Grants and Contracts Specialist II. If you are interested, please apply here:


    Grants and Contracts Specialist II

    Posting Details

    Posting Number


    Position Title

    Grants and Contracts Specialist II

    Functional Title

    Grants and Contracts Specialist II


    Research Dept

    Salary Range


    Pay Basis


    Position Status

    Regular full-time



    Position End Date (if temporary)

    Posting Open Date


    Posting Close Date

    Open Until Filled


    Desired Start Date

    Job Summary

    This is an intermediate level position in the Office of Sponsored Projects reporting to the Lead Grants and Contracts Officer. Primary responsibility includes all aspects of proposal preparation and submissions – including finding funding; interpreting sponsor guidelines for proposal submissions; reviewing routine/complex proposals and budgets for compliance with applicable regulations and policies; utilizes multiple sponsor and internal electronic systems and websites; acts as liaison for UTD to sponsors, faculty and staff throughout the campus; resolves complex issues independently. Lead Grants and Contracts Officer will train incumbent on secondary responsibilities including: reviews awards for acceptance; ensures research compliance issues are addressed; facilitates sponsor changes to awards; drafts, negotiate and executes contracts; monitors the timeliness of the submission of sponsor reports and other deliverables; facilitates project close-outs. All incumbents will remain current on issues in the field of research administration and attend training for professional development.

    Minimum Education and Experience

    Bachelor's degree in business or related field. Three years of experience in the preparation and processing of research grant and/or contract proposals and in their administration, both pre-and post award or an equivalent combination of education and experience. Knowledge of Microsoft Office with excellent word processing skills. Work is performed in an office setting. Exacting accuracy in all phases of work. Proficiency in written and verbal communication to interpret administrative policy, communicate with faculty and staff, and negotiate and correspond with a funding agency. Occasional travel for training seminars and professional meetings. Good interpersonal skills and verbal skills are essential. Ability, with a high degree of proficiency, to manage and resolve a multitude of complex tasks and issues.

    Preferred Education and Experience

    Essential Duties and Responsibilities

    • This position requires a comprehensive understanding in the full life cycle of an award, UTD policies and the regulations set forth by sponsoring agencies.
    • Demonstrated experience in interpreting and applying policies, and award terms and conditions from multiple levels of authority (federal, state, funding agency, and institutional) in the management of grants, contracts, and cooperative agreements. May serve as a resource for others.
    • Comprehensive knowledge of 2CFR200 Uniform Guidance and other pertinent external regulations required with ability to interpret, adapt and apply guidelines and procedures.
    • Experience in managing grant application processes and awards, including multi-institution and multi-year applications.
    • Demonstrated experience with sponsor submission portals.
    • Demonstrated experience in budget development, including base and option periods.
    • Experience in the review and execution of non-monetary contracts and subcontracts.
    • Experience in using PeopleSoft financial system.
    • Advanced level computer skills to include expertise in Microsoft Office, Adobe and use of electronic forms.
    • Strong decision making skills; ability to independently analyze and resolve complex problems via examination of established protocols.
    • Strong independent judgment, problem solving, time management and analytical skills as well as self-directed work
    capabilities; functions with a high degree of autonomy.
    • Excellent written and verbal communication skills.
    • Ability to produce accurate and timely work products.
    • Strong organizational skills with attention to detail and accuracy.
    • Demonstrated ability to work under pressure and to track and maintain timelines for grant development and submission.
    • Ability to learn new skills, synthesize and apply knowledge from diverse disciplines.
    • Ability to maintain confidentiality and exercise appropriate discretion with information.
    • Demonstrated ability to self-manage priorities and be proactive in resolving issues.
    • Strong interpersonal skills and a high level of tact and diplomacy.
    • Demonstrated ability to work within a diverse community and maintain effective working relationships at all levels in the organization.
    • Demonstrated ability to make decisions in the best interest of the university as a whole.

    Physical Activities

    Working Conditions

    Additional Information

    Special Instructions Summary

    Important Message

    1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

    2) UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its programs and activities, including in admission and enrollment. For inquiries regarding non-discrimination policies, contact the Director of Institutional Equity at or the Title IX Coordinator at, or call 972-883-5331.


    Danielle Lissberger
    Lead Grants&Contracts Officer
    University of Texas at Dallas