General Discussions

Good day!  I have a temp coming in to work with our office for maybe the next 120 days.  They are familiar to the university and hold another part-time temporary position on campus.  This person will be doing some entry-level grants administration activities.  I wanted one of those activities to be entering information into Cayuse but am cautious about having an internal temp have access to salary information.  They will sign a confidentiality agreement, but is there any way they can enter info into Cayuse without seeing salary information? I know there are various levels of access, but I just want to check to make sure that there's no way to give this temp access to Cayuse without them seeing salary info.  Am I overthinking this?  Am I overlooking anything?  What have you been able to allow a temporary person to do in Cayuse?

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Audrey Wineglass Foster
Assistant Dean for OSP + Research Svcs
Gallaudet University
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Original Message:
Sent: 3/21/2022 5:47:00 PM
From: Audrey Wineglass Foster
Subject: Entering Salary Information Into Cayuse

Good day!  I have a temp coming in to work with our office for maybe the next 120 days.  They are familiar to the university and hold another part-time temporary position on campus.  This person will be doing some entry-level grants administration activities.  I wanted one of those activities to be entering information into Cayuse but am cautious about having an internal temp have access to salary information.  They will sign a confidentiality agreement, but is there any way they can enter info into Cayuse without seeing salary information? I know there are various levels of access, but I just want to check to make sure that there's no way to give this temp access to Cayuse without them seeing salary info.  Am I overthinking this?  Am I overlooking anything?  What have you been able to allow a temporary person to do in Cayuse?

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Audrey Wineglass Foster
Assistant Dean for OSP + Research Svcs
Gallaudet University
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Thanks for your response.  I think I'm going to grant access and have the confidentiality agreement of course for the temporary worker.  I don't want to complicate things but will keep your suggestion about "bulk download" in mind.

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Audrey Wineglass Foster
Assistant Dean for OSP + Research Svcs
Gallaudet University
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Hello Audrey,

I have to agree with Terri here.  We grant limited access to people depending on departments, roles, etc.  Also, the base salary information is not easy to access unless you know where to look for it.  So, depending on the training you give the individual, and the work you are having them do, they tend to just focus on the job at hand.

As Terri said, there may be other solutions rather than a manual entry process that would solve your problems without disclosing sensitive data.

Can you elaborate, on what module will the employee have access to, what data will they be entering?  Perhaps we can provide additional guidance.




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Michelle Davis, M.Ed.
Research Administrator, Office of Research
College of Health Sciences, Boise State University
michelledavis3@boisestate.edu
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Original Message:
Sent: 03-21-2022 14:46
From: Audrey Wineglass Foster
Subject: Entering Salary Information Into Cayuse

Good day!  I have a temp coming in to work with our office for maybe the next 120 days.  They are familiar to the university and hold another part-time temporary position on campus.  This person will be doing some entry-level grants administration activities.  I wanted one of those activities to be entering information into Cayuse but am cautious about having an internal temp have access to salary information.  They will sign a confidentiality agreement, but is there any way they can enter info into Cayuse without seeing salary information? I know there are various levels of access, but I just want to check to make sure that there's no way to give this temp access to Cayuse without them seeing salary info.  Am I overthinking this?  Am I overlooking anything?  What have you been able to allow a temporary person to do in Cayuse?

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Audrey Wineglass Foster
Assistant Dean for OSP + Research Svcs
Gallaudet University
------------------------------

The temp will be using SP.  I'll reach out to my Cayuse contact to investigate further, but for now I think  giving the temp access and the signing of the confidentiality agreement is the way to go.  Thanks!

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Audrey Wineglass Foster
Assistant Dean for OSP + Research Svcs
Gallaudet University
------------------------------

Speaking from a public, state institution perspective where our salaries (all faculty and staff) are published in the local newspaper, I feel like this is a non issue. Private institutions may have different feelings and rules, and of course there's just the American feeling that salary info shouldn't be shared at all (private!). All of that to say, I wouldn't consider it a privacy issue, especially if the temp needs that info to do their job or even that they have info access that they may never actually look at.

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Augusta Isley
Senior Proposal Manager
Ball State University
amwray@bsu.edu
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Original Message:
Sent: 03-21-2022 14:46
From: Audrey Wineglass Foster
Subject: Entering Salary Information Into Cayuse

Good day!  I have a temp coming in to work with our office for maybe the next 120 days.  They are familiar to the university and hold another part-time temporary position on campus.  This person will be doing some entry-level grants administration activities.  I wanted one of those activities to be entering information into Cayuse but am cautious about having an internal temp have access to salary information.  They will sign a confidentiality agreement, but is there any way they can enter info into Cayuse without seeing salary information? I know there are various levels of access, but I just want to check to make sure that there's no way to give this temp access to Cayuse without them seeing salary info.  Am I overthinking this?  Am I overlooking anything?  What have you been able to allow a temporary person to do in Cayuse?

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Audrey Wineglass Foster
Assistant Dean for OSP + Research Svcs
Gallaudet University
------------------------------

Thanks!  Working at a private institution so confidentiality regarding salary information is a big deal.

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Audrey Wineglass Foster
Assistant Dean for OSP + Research Svcs
Gallaudet University
------------------------------

Having worked at both public and private institutions, this was either a non-issue (public institution) or a super top secret issue (private institution).  It seems you are asking the right questions. A confidentiality agreement is likely enough if the temp stumbles upon confidential information in the system that you can not block.

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Kris A. Monahan, Ph.D.
Director Sponsored Projects and Research Compliance
Providence College
Providence, RI
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Original Message:
Sent: 03-21-2022 14:46
From: Audrey Wineglass Foster
Subject: Entering Salary Information Into Cayuse

Good day!  I have a temp coming in to work with our office for maybe the next 120 days.  They are familiar to the university and hold another part-time temporary position on campus.  This person will be doing some entry-level grants administration activities.  I wanted one of those activities to be entering information into Cayuse but am cautious about having an internal temp have access to salary information.  They will sign a confidentiality agreement, but is there any way they can enter info into Cayuse without seeing salary information? I know there are various levels of access, but I just want to check to make sure that there's no way to give this temp access to Cayuse without them seeing salary info.  Am I overthinking this?  Am I overlooking anything?  What have you been able to allow a temporary person to do in Cayuse?

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Audrey Wineglass Foster
Assistant Dean for OSP + Research Svcs
Gallaudet University
------------------------------

Thanks so much everyone for the feedback!  Kris, yes, we are a private institution and yes salaries are super top secret.  I now need to convince my supervisor to let the temp have access to budget information in Cayuse along with the requisite confidentiality agreement.  While we may be able to limit what they input into the system, they could still go back to older proposals in the system and see salary information.  It just makes sense to have the confidentiality agreement which was always the plan.  I just wanted to see if there were any additional measures that could be taken in the system.  Kris, thank you for your perspective from both a public and private institution.

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Audrey Wineglass Foster
Assistant Dean for OSP + Research Svcs
Gallaudet University
------------------------------

Original Message:
Sent: 3/23/2022 8:14:00 AM
From: Kris Monahan
Subject: RE: Entering Salary Information Into Cayuse

Having worked at both public and private institutions, this was either a non-issue (public institution) or a super top secret issue (private institution).  It seems you are asking the right questions. A confidentiality agreement is likely enough if the temp stumbles upon confidential information in the system that you can not block.

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Kris A. Monahan, Ph.D.
Director Sponsored Projects and Research Compliance
Providence College
Providence, RI
------------------------------

Original Message:
Sent: 03-21-2022 14:46
From: Audrey Wineglass Foster
Subject: Entering Salary Information Into Cayuse

Good day!  I have a temp coming in to work with our office for maybe the next 120 days.  They are familiar to the university and hold another part-time temporary position on campus.  This person will be doing some entry-level grants administration activities.  I wanted one of those activities to be entering information into Cayuse but am cautious about having an internal temp have access to salary information.  They will sign a confidentiality agreement, but is there any way they can enter info into Cayuse without seeing salary information? I know there are various levels of access, but I just want to check to make sure that there's no way to give this temp access to Cayuse without them seeing salary info.  Am I overthinking this?  Am I overlooking anything?  What have you been able to allow a temporary person to do in Cayuse?

------------------------------
Audrey Wineglass Foster
Assistant Dean for OSP + Research Svcs
Gallaudet University
------------------------------

At a public institution, our salaries are also public.  On some very real level, the taxpayers pay those salaries, so they get to see them.  So... it's a non-issue for us.  For privates, a NDA would take care of you, I imagine.


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Andrea Buford
Director, Office of Sponsored Programs
Oakland University
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Original Message:
Sent: 03-21-2022 14:46
From: Audrey Wineglass Foster
Subject: Entering Salary Information Into Cayuse

Good day!  I have a temp coming in to work with our office for maybe the next 120 days.  They are familiar to the university and hold another part-time temporary position on campus.  This person will be doing some entry-level grants administration activities.  I wanted one of those activities to be entering information into Cayuse but am cautious about having an internal temp have access to salary information.  They will sign a confidentiality agreement, but is there any way they can enter info into Cayuse without seeing salary information? I know there are various levels of access, but I just want to check to make sure that there's no way to give this temp access to Cayuse without them seeing salary info.  Am I overthinking this?  Am I overlooking anything?  What have you been able to allow a temporary person to do in Cayuse?

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Audrey Wineglass Foster
Assistant Dean for OSP + Research Svcs
Gallaudet University
------------------------------

Here at UC Irvine, we actually do not utilize the Salary function in Proposal Profiles. Although salaries are publicly available since we're a public institution, management decided early on that it was too sensitive of an issue to have salaries auto-filled into profiles.

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Jonathan Lew
ERA Officer
University of California, Irvine
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Original Message:
Sent: 03-21-2022 14:46
From: Audrey Wineglass Foster
Subject: Entering Salary Information Into Cayuse

Good day!  I have a temp coming in to work with our office for maybe the next 120 days.  They are familiar to the university and hold another part-time temporary position on campus.  This person will be doing some entry-level grants administration activities.  I wanted one of those activities to be entering information into Cayuse but am cautious about having an internal temp have access to salary information.  They will sign a confidentiality agreement, but is there any way they can enter info into Cayuse without seeing salary information? I know there are various levels of access, but I just want to check to make sure that there's no way to give this temp access to Cayuse without them seeing salary info.  Am I overthinking this?  Am I overlooking anything?  What have you been able to allow a temporary person to do in Cayuse?

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Audrey Wineglass Foster
Assistant Dean for OSP + Research Svcs
Gallaudet University
------------------------------

That's interesting.  Thanks so much for weighing in.  I appreciate it! -- alwf

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Audrey Wineglass Foster
Assistant Dean for OSP + Research Svcs
Gallaudet University
------------------------------

Similar to what @Augusta Isley said about Ball State, Illinois State University is a public institution and our salaries are a matter of public record. I don't believe that I have seen them widely published in a newspaper (other than coaches or the president...), but they are available. So, it wouldn't be as much of a privacy concern for us as it is for a private institution. I agree that an NDA would be the route I'd take. If the person is someone that I am very concerned about, I wouldn't be putting them in that position.​

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Eric Boerngen
Outreach Coordinator, Research and Graduate Studies
Illinois State University
edboern@ilstu.edu
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Original Message:
Sent: 03-21-2022 14:46
From: Audrey Wineglass Foster
Subject: Entering Salary Information Into Cayuse

Good day!  I have a temp coming in to work with our office for maybe the next 120 days.  They are familiar to the university and hold another part-time temporary position on campus.  This person will be doing some entry-level grants administration activities.  I wanted one of those activities to be entering information into Cayuse but am cautious about having an internal temp have access to salary information.  They will sign a confidentiality agreement, but is there any way they can enter info into Cayuse without seeing salary information? I know there are various levels of access, but I just want to check to make sure that there's no way to give this temp access to Cayuse without them seeing salary info.  Am I overthinking this?  Am I overlooking anything?  What have you been able to allow a temporary person to do in Cayuse?

------------------------------
Audrey Wineglass Foster
Assistant Dean for OSP + Research Svcs
Gallaudet University
------------------------------