For those who want to create videos to train researchers, a good, yet free!, software to use for recording what's happening on your computer screen is OBS Studio. That's what we've used to record how to access billing, how to submit protocols, how to order animals, etc.. My technician records the process and then I add voice to describe what's happening. You can also add voice to Powerpoint but I've found that those aren't quite as helpful as a training tool.
I recommend keeping the videos very short - no more than about 5 minutes. If the process is detailed, consider breaking it up into shorter segments. Our first video was about 14 minutes and while most people will watch it, they won't rewatch it if they forget how to do something.
If you're not ready for videos and want to stick with training documents, keep a screenshot library. We started taking screenshots as we were learning the system and before we went "live" and opened it for researchers. Then we used those screenshots to create the training document. Basically, every time you click on a button or type in information, take a screenshot. It's time consuming but if you create the screenshot library at the start, it's super easy to then pull those into training documents or put a singular screenshot into an email if someone is just having trouble figuring out how to proceed. I've attached a document we put together for a researcher who was having trouble remembering how to place an animal order for pigs.
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Lorraine Bell
Training Program Coordinator
University of Colorado Anschutz Medical Campus
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Original Message:
Sent: 08-24-2020 09:21
From: Jennifer Mills
Subject: Training Videos
I am happy to participate in the Beta Test for Cayuse Connect! I think this will be a very helpful community. Due to COVID-19, all of our training and workshops for new faculty and staff is moving online. I am in the process of developing online training materials and videos for how Cayuse at UA. I would love to see what other Universities are doing for training online regarding Cayuse. Can anyone share links to their pages that I can check out?
Thanks!
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Jennifer Mills
Senior Grant Specialist
University of Alabama - Tuscaloosa
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