We don't change the budget in Cayuse, under the circumstances you describe. That first budget, the one that routed, remains as a snapshot of the submission. When we have a revision at award - or somewhere around that time- we make (yet) another budget in Excel and this one is called Budget_Revision at Award. That gets attached to the record. If we REALLY need to route it, we put it in a new Cayuse record linked to the first one - but that's not the happieset choice. I reserve that for when the budget was cut a lot, and we have to either revise the scope or somebody's now on the hook for voluntary uncommitted cost-share. Identifying that "somebody" and locking that down would be the point of the second route. If the budget has gone up, we make lots of celebratory noise in the direction of the Chair and the Dean, but we don't re-route.
Director, Office of Sponsored Programs
Sent: 09-08-2021 07:47
From: Pamela Vargas
Subject: Revised Budgets at Proposal Stage
I am wondering how you handle revised proposal budgets in Cayuse, especially those where the proposal was not submitted S2S.
For example, we submitted a proposal that was routed through Cayuse for approvals, and they have kindly agreed to add some additional funding given an emergency that has come up with some equipment. The original award is still pending with the sponsor, and I think they will make one award for the total amount.
We can of course update the amounts in Cayuse and add some notes about the changes, but won't be able to reroute for approvals; we can do that via email. Do you change the proposal status as well to reflect that the original proposal was revised, and, if so, to what? Resubmitted?
/ Pamela A. (Krauser) Vargas
Office of Research and Sponsored Programs
Southeast Missouri State University
One University Plaza, MS0125
Cape Girardeau, MO 63701