Dedicated to discovering causes, preventions, treatments, and cures of disease, Emory National Primate Research Center (EPC) is improving human and animal health and lives worldwide. One of seven NPRCs funded by the NIH, EPC conducts studies that make breakthrough discoveries possible. Learn more at http://enprc.emory.edu
The Division of Research Administration Services (RAS) within the Emory National Primate Research Center at Emory University is currently seeking a full time Research Admin, Post-Award II or III to join our team. The EPC RAS unit supports EPC's research goals by providing best-in-class delivery of research administration support services to faculty. These services are customer-focused, consistent, compliant, cost-effective, collaborative, and continuously improved.
Collaborate. Innovate. Serve. These three simple words capture what we do at EPC to help advance science and improve the health and well-being of humans and non-human primates. If you are someone with experience in research administration within higher education who is familiar with NIH proposal guidelines, this is an amazing opportunity to indirectly save and change lives and make a positive impact in the science and research community. The ideal candidate will be highly motivated, organized, dependable, detail-oriented, deadline driven, and have a passion for research administration. The ideal candidate will also be someone that can work in a fast-paced changing environment, with excellent time management and multi-tasking skills, who can pivot their communication style to meet the needs of their customer. This position reports directly to the Post-Award Manager.
JOB DESCRIPTION:
BOTH POST-AWARD II & III ACTIVITIES INCLUDE:
- Regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award.
- Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research.
- Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations.
- Sets up award in financial system.
- Distributes award information to PIs, co-PIs and relevant staff and other RAS units. Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions).
- Reviews and reconciles award expenditures and budgets, making adjustments, as necessary.
- Projects and forecasts future award expenditures.
- Manages budget, reporting and compliance timelines through the lifecycle of the grant or contract.
- Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions.
- Completes financial reports to be sent to sponsor, as required by the award terms and conditions.
- Monitors compliance with agency and University regulations regarding reporting. Completes invoice and submits to sponsor (for certain award types only).
- Assists PIs with non-financial report submissions, as necessary.
- Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies.
- Facilitates the approval of invoices to pay subcontractors.
- Reviews effort reports and manages quarterly effort certification process for assigned units.
- Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards. Assists in transferring awards out of the university.
- Closes out all funded projects consistent with university process and timelines. Performs related responsibilities as required.
POST-AWARD II ACTIVITIES INCLUDE:
- Creating high-quality written reports,
- Completes invoice and submits to sponsor (for certain award types only).
POST-AWARD III ACTIVITIES INCLUDE:
- Ensures adherence to quality standards for all policies and award regulations
- Works with the post-award specialists to solve problems, answer questions, and give guidance on post-award activities and other grants management topics on a daily basis
- Works with colleagues/team members to jointly solve questions and challenges in their daily work.
MINIMUM QUALIFICATIONS:
Post-Award II
- Bachelor's degree and three years of experience related to grants and contracts management OR an equivalent combination of education, training and experience.
- Knowledge of federal rules and regulations/terms and conditions relating to research grant and/or contract activity.
- Proficiency with MS Office Suite software. Knowledge of PeopleSoft Financial System preferred.
Post-Award III
- Bachelor's degree and five years of experience related to grants and contracts management OR an equivalent combination of education, training, and experience.
- Knowledge of federal rules and regulations/terms and conditions relating to research grant and/or contract activity.
- Knowledge of the PeopleSoft Financial System preferred.
PREFERRED/DESIRED QUALIFICATIONS:
- Experience at a large research institution with high volume and complex awards
- Experience with NIH post-award management duties
- Possess and demonstrate strong service orientation.
- Excellent time management and multi-tasking skills.
- PeopleSoft experience strongly preferred.
- A strong aptitude for and a demonstrated ability to develop and maintain positive and productive relationships with faculty, staff, partners, and other stakeholders
- Support the RAS navigation culture.
- Demonstrate a willingness to understand the Office of Research Administration research enterprise (supply chain) to support seamless service to PIs.
- Support plans for removing barriers to research administration as/if requested.
- Demonstrated flexibility, including a willingness and ability to respond to changing circumstances and expectations