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Research Administrator I/II - Fred Hutchinson Cancer Research Center

  • 1.  Research Administrator I/II - Fred Hutchinson Cancer Research Center

    Posted 01-06-2022 14:40
    Edited by Recruiting Coordinator 05-03-2022 11:20

    Research Administrator I/II

    Link to apply:

    Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures for the world’s deadliest diseases and make life beyond cancer a reality.

    At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization.  We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.   

    The part-time (0.6FTE - 0.8FTE) Research Administrator I/II (RA) is an ongoing position which supports the faculty and lab personnel by providing support in grants management (Pre- and Post- Award), budget monitoring, regulatory administration, and general day-to-day operations of the program faculty.

    This new role is part of a team of Research Administrators and an Administrative Coordinator which provides a network of peer resources and team environment.

    This role will have the opportunity to work partially at our campus and remotely. Most Fred Hutch jobs require some on-campus work. However, there may be flexibility for certain positions. Please check with the recruiter if you are an out-of-state applicant interested only in working outside of the Seattle area.


    Fiscal Support

    • Serve as purchasing liaison for some departments in the group, placing and approving orders for laboratory supplies and equipment. Create and maintain standing orders for a variety of vendors
    • Reconcile and approve all corporate credit cards for some faculty in the portfolio, obtain and store supporting documentation for purchases
    • Prepare and submit Travel Reimbursement and Check Request forms
    • Submit work orders for lab equipment repairs; procure and schedule outside maintenance when needed

    Funding Source Administration

    • Assist with submitting grants, to include writing and completion of non-technical portions of submission, oversight of institutional signoff, and preparation of JIT materials
    • Perform post award activities, including annual progress report submission and sub-award activation and management
    • Monitor project budgets, ensuring that all financial allocations and expenditures are in accordance with grant/contract guidelines & regulations as well as institutional policies
    • Manage non-sponsored budgets, such as discretionary accounts and gift funds
    • Prepare monthly budget summaries and reports for PIs
    • May assist with some fiscal management aspects of industry-sponsored clinical trials


    Administrative Support

    • Maintain faculty documents such as CV, NIH Biosketch, Other Support, and Academic Review & Promotion portfolio materials
    • As needed, may manage faculty calendars and schedule group meetings, including various lab meetings and occasional large meetings outside of our immediate Group
    • Perform Human Resources activities, such as on/off boarding, staff recruitment plans, and coordination of annual performance evaluations
    • Manage monthly time and effort reporting for the group
    • Responsible for maintenance of PIs' individual web sites
    • Plan and arrange travel for PIs, staff, and visiting investigators
    • Manage and track conflict of interest prior approvals, annual reporting, and conflict management plans
    • Assist the Regulatory Manager with IRB, IACUC, and MUA applications and renewals
    • Coordinate annual renewal of faculty licensure such as MD, DEA, and DOH
    • Serve as main point of contact for group staff in all administrative matters
    • Special projects and other tasks as assigned



    • High School Degree required. Bachelor's degree preferred
    • Expert in use of Microsoft Office Suite, especially Outlook, and Adobe Pro
    • Competency working with individuals in remote work setting
    • Strong organizational and problem-solving skills and the ability to manage competing priorities
    • Excellent verbal and written communication skills and the ability to communicate effectively with personnel from a variety of levels
    • Ability to exercise sound judgement and make appropriate decisions
    • Proactive, can anticipate needs, and set and meet deadlines
    • Capable of working autonomously to complete assigned tasks with minimal supervision/direction

    The ideal candidate will have:

    • Prior administrative experience in a research or academic setting
    • Proficient in fiscal and budgetary management
    • Experience in preparing and managing NIH grants
    • Exposure to industry-sponsored clinical trials
    • Prior experience with WorkDay, CLICK products, EPIC, and/or OnCore
    • Knowledge of bibliographic software, citation management software, web authoring software, and graphing and illustration software

    Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.
    As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment. 

    statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

    Our Commitment to Diversity

    We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.

    James Martinez
    Recruiting Programs Coordinator
    Fred Hutchinson Cancer Research Center