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Research Administrator II-III - Clinical Research - Fred Hutchinson Cancer Research Center - Seattle, WA

  • 1.  Research Administrator II-III - Clinical Research - Fred Hutchinson Cancer Research Center - Seattle, WA

    Posted 06-08-2021 15:10
    Please visit our careers page to learn more and apply online:

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch's pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation's first cancer prevention research program, as well as the clinical coordinating center of the Women's Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

    At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.


    The Research Administrator II-III supports 4-5 faculty and their labs/departments to ensure compliant and effective funding, budget management, regulatory compliance and general administrative duties. The Research Administrator II-III collaborates with the faculty and interfaces with other departments as needed to complete administrative tasks and nonscientific grant content, and to advise the PIs on relevant matters while working with a supervisor to develop effective solutions to related issues. Consults with supervisor for complex or unique situations.


    Budget/Fiscal Support

    • Develop, monitor, track and project the budgets for a portfolio of projects with multi-variable aspects (multi-site, sub awards, milestone-based budgets etc.)
    • Monitor spending for adherence to grant guidelines and policies, as well as internal policies
    • Develop, run, and analyze reports to identify funding issues and develop recommendations
    • Develop customized report formats to share information with each faculty and for broad audiences across the organization

    Funding Source Administration

    • Provides guidance on grant submissions and post award activity by conducting tasks such as:
      • Working with faculty to respond to requests from other departments and external organizations
      • Completing/collating of all technical/non-scientific steps and assigned technical or scientific portions of funding/grant submissions
      • Review budgets, identify discrepancies and provide recommendations to the PI on scenarios to resolve the issues with appropriate stakeholders
      • Identify/forecast personnel and other resource requirements (including long-range forecasting across multiple budget years

    Regulatory Support

    • Prepare non-scientific portions of regulatory applications/submissions
    • Identify missing regulatory components that are required and resolve issues to ensure successful submission, modification, or renewal
    • Serve as a central point of contact to answer questions and facilitate solutions
    • Prepare/consult/advise PIs and maintain Data/Material Use Agreements and other data compliance documentation
    • May advise or consult with Center leadership on changes to Center-wide policies/procedures and help create implementation plans in response to changing regulatory requirements (e.g. Uniform Guidance)

    Administrative Support

    • Identify administrative needs for the department or PI(s); prioritize and ensure related tasks are completed
    • Delegate appropriate tasks to Admin Coordinator and follow up as necessary
    • Identify space and resource shortages and collaborate with administration to resolve any issues
    • Oversee the management of projects including occasional event planning and special work groups
    • Communicate with other departments/entities on PI'sbehalf.
    • Resolves discrepancies and issues with stakeholders on PI's behalf


    • Act as a divisional resource and assist with training for new or lower level staff

    Clinical Trials Support

    • Facilitate Clinical Trials Agreements (CTAs)
    • Create, negotiate, and manage budget based on protocol; amend as necessary through lifecycle of protocol; Process invoices to sponsor based on budget developed, insure accurate posting to projects
    • Partner with external organizations to get pricing for research studies, pay invoices based on the pricing and patients enrollment
    • Set up and maintain study document tracking systems, manage multi-site components (if applicable)
    • Attend study implementation meetings as needed



    • Bachelors degree required. Relevant experience can substitute for educational requirement:
      • Research Administrator II minimum requirements: Two years in pre-award and post-award grants and contract management or other related grant or contract management experience
      • Research Administrator III minimum requirements: Three years in pre-award and post-award grants and contract management
    • Technical experience sufficient to allow proficiency doing remote work
    • Experience creating and executing strategic plans
    • The ability to delegate tasks to appropriate resources
    • Grants experience with a wide variety of funding sources
    • The ability to analyze and interpret regulations, determine impact, and manage change
    • Multitask without loss of efficiency or accuracy. This includes the ability to perform multiple duties received from multiple sources and/or situations requiring speed while appropriately prioritizing the urgent tasks
    • Work and sustain attention with distractions and/or interruptions
    • Interact professionally with a variety of individuals, both internal and external, such as coworkers and teammates, faculty, service area personnel.
    • Work effectively under stressful circumstances, such as tight deadlines.
    • Maintain regular attendance and be punctual.
    • Understand, remember and follow simple and/or detailed oral and written instructions.
    • Complete assigned tasks with minimal or no supervision.
    • Exercise independent judgment and make appropriate decisions.
    • Communicate to supervisor capacity of workload balance and openly ask questions as needed about policy and regulations


    • Five years of relevant experience, Three years as a research administrator preferably with principal investigators/academics/non-profit

    A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and anti-racism in your career or that will be made through work at Fred Hutch.

    Our Commitment to Diversity

    We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.

    James Martinez
    Recruiting Programs Coordinator
    Fred Hutchinson Cancer Research Center
    Seattle WA