The Research Administration Accountant II administers and monitors post award activities for grant awards from any agency. Responsibilities include account set up, maintaining and reconciling funds, preparing billings and letters of credit. Monitor expenditures and make non-routine decisions regarding compliance with federal, state, local and private rules and regulations, policies and procedures. Prepare complex regular and special financial reports and statements. Assist Executive Director and Assistant Director with special projects and assignments. Assist pre-award staff with budget preparation using Excel spreadsheets.
Duties:
- Prepare journal entries for ACH payments and check deposits. Maintain aging reports, send out reminders for outstanding payments and take action to ensure payments.
- Analyze complex award document terms and conditions, budgets, and sponsor specific guidelines for financial reporting requirements; including but not limited to billing and reporting requirements, and spending restrictions.
- Prepare, review, and transmit reports on sponsored projects including monthly, quarterly, annual, interim and/or final (close-out) financial reports as required by funding agency. Schedule and track deadlines and receipt of reports for award, sub-agreement, and subcontract activities from PI and/or subrecipient.
- Process expenditure documents and subcontractor invoices, monitoring for compliance with all applicable terms and governing regulations.
- Process electronic funding drawdowns. Analyze budget variance and assess need for sponsor approval for deviations from award terms.
- Create and use Excel spreadsheets for project-specific financial reports. Deliver ad-hoc financial analysis and reports for principal investigators and senior management.
- Reconcile liability and revenue account entries to identify and monitor payment, non-payment, shortages and write-offs; analyze and reconcile expenditures posted to sponsored project cost centers to identify errors or discrepancies; monitor and reconcile facilities and administrative (F&A) charges and fringe benefit posted to sponsored project cost centers.
- Prepare effort reports for all personnel supported by grants; distribute reports to PIs and monitor timely and complete return of all signed reports.
- Oversee faculty summer salary processes, including communication with PIs about summer staffing, calculation of summer compensation, communicate with college business officials about compensation, and solve any problems that arise in these processes.
- Responsible for the setup and review of accounts within the finance system to ensure financial terms are recorded with appropriate key attributes; prepare journals entries to inactivate sponsored project cost center at award close-out and cost transfers; prepare vouchers for refunds and perform related duties as assigned.
Required:
- Bachelor's degree in Accounting, Finance or a related field.
- Minimum three years of grant or related accounting and post award administration of sponsored projects.
- Working knowledge of 2 CFR 200: Uniform Administrative Requirements for Federal Awards ("Uniform Guidance").
- Knowledge of state and federal agencies' financial management systems.
- Microsoft Excel, including creation of complex formulas in linked spreadsheets.
- Microsoft Word, including use of tables and forms.
- Ability to initiate and process transactions in PeopleSoft Finance modules.
- Ability to produce accurate work with an attention to detail, to exercise initiative and work independently.
- Ability to critically and effectively read, interpret, and communicate about complex financial and research administration matters.
- Excellent organizational skills with ability to prioritize tasks and meet deadlines.
Desired:
Master's degree in Accounting, Finance or a related field.
Five years of financial reporting and account reconciliation using PeopleSoft in higher education setting.
Notes to Applicant: Full-time position with benefits. Salary: $57,161 - $62,877 per year. Background check required. To apply, please complete the online application and attach a resume, a cover letter and unofficial transcripts. Applications without the required documents will be considered incomplete and disqualified.
Link to Apply
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Erin Haynes
Grant Development Administrator I
University Houston-Clear Lake (UHCL)
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