University of Alabama at Birmingham – College of Arts and Sciences
Remote, Hybrid, or On-Campus options available
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GRANTS ADMINISTRATOR SPECIALIST-CAS - (T203312)
Description
Staff in the CAS Office of Research Operations are responsible for pre-award review of all externally-funded research proposals prior to submission to the Office of Sponsored Programs. Staff are also responsible for preparation of portions of the proposals and post-award management. Staff serve as Department Effort Officers for departments supported.
Duties and Responsibilities:
- Prepares and reviews sponsored research submissions for adherence to established institutional policies and procedures, compliance with funding opportunity announcements and sponsor guidelines, accuracy, and completeness. Develops and reviews proposed budgets and budget justifications; calculates faculty effort on sponsored projects; calculates and verifies project indirect costs. Manages and facilitates subcontract submissions. Prepares submissions in federal and state sponsor online portals. Serves as point of contact on non-profit portals. Manages research-related program activities such as Confidentiality Disclosure Agreements (CDA), Data Use Agreements (DUA), Material Transfer Agreement (MTA), Memoranda of Understanding, and industry-funded contracts.
- Manages post award activities for several CAS departments, including: reconciles accounts on a monthly basis, resolving discrepancies; communicates with faculty on any project-related issues; processes salary reclassifications and funding source changes; prepares and reviews quarterly/monthly invoices, communicates with sponsor on project invoicing issues; processes grant-related payment requests, purchase order requisitions, travel reimbursements and any other grant-related financial transactions; prepares, submits, and processes re-budget requests; ensures grant budgets are maintained and spent according to sponsor guidelines while adhering to UAB policy. Serves as a resource for departmental staff responsible for post award management and reconciliations, including researching and resolving issues to ensure program objectives are achieved. Provides direction to investigators regarding submission of annual reports and final report closeouts. Provides input and guidance to investigators regarding Uniform Guidance Compliance and ensures awards are managed within program guidelines.
- Works in conjunction with Director of CAS Research Operations to develop initiatives and ideas to further grow and develop the CAS Research Office. Assists with new objectives that are established. Cultivates relationships with CAS faculty and staff and encourages collaborations with UAB faculty outside of CAS, the Office of Sponsored Programs and external institutions, foundations, and community partners.
- Provides technical training and assistance to faculty and administrators within CAS units. Ensures faculty and staff are aware of regulatory and compliance policies both within UAB and outside agencies. This includes providing direction and explanation of effort reporting policies and procedures and other support documentation for external sponsors. Assists with new faculty on-boarding and training.% Serves as liaison for CAS on research-focused institutional committees. Provides campus-wide networking and collaboration with areas outside of CAS. Provides opportunities to utilize these relationships to serve in capacity of grants administration, policy interpretation and development for the Research Office. Serves as backup for the Director to ensure seamless processing of all Research Operations including compiling reports for Executive Director of Administrative Operations, Associate Dean of Research, and Dean.
- Perform other duties as assigned.
(Annual Salary: $52,555 - $85,400)
Qualifications
Bachelor's degree in a related field and five (5) years of related experience required. Work experience may NOT substitute for education requirement.
Ideal candidate will have extensive background in pre- and/or post-award management and have knowledge of Uniform Guidance.
Preferred:
- Hard skills – Sponsored research grant/contract management, Financial management of sponsored funds
Soft skills - effective communication, Critical thinking, Adaptability, Problem-solving , Organization, Willingness to learn, Dependability, Work ethic, Teamwork, Time management, Decision-making
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Monica Stinnett
Director, Research Operations-CAS
University of Alabama - Birmingham (UAB)
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