Under direct supervision, manages post-award activities within the Office of Sponsored Programs/Title III. The Post-Award specialist will apply federal knowledge of grants and contracts to manage grants and other contractual agreements. Post-award activities include, but are not limited to, regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award. Interacts regularly with and provides high-quality customer service to faculty and staff members conducting sponsored research.
TASKS & RESPONSIBILITIES
- Ensures adherence to quality standards and all policies and award regulations. Works as the post-award specialists to solve problems, answer questions, and give guidance on post-award activities and other grants management topics on a daily basis;
- Advises and assists departments and compliance issues related to funding agency regulations and standards, and oversees adherence to University administrative, fiscal, and accounting policies related to grant proposals;
- Works with colleagues/team members to jointly solve questions and challenges in their daily work. Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations. Sets up award in financial system;
- Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions);
- Reviews and reconciles award expenditures and budgets, making adjustments, as necessary. Projects and forecasts future award expenditures;
- Manages budget, reporting and compliance timelines through the lifecycle of the grant or contract;
- Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions. Assists with financial reports to be sent to sponsor, as required by the award terms and conditions;
- Monitors compliance with agency and University regulations regarding reporting;
- Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies;
- Reviews effort reports and manages quarterly effort certification process for assigned units. Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards;
- Assists in transferring awards out of the university. Closes out all funded projects consistent with university process and timelines. Performs related responsibilities as required.
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