Job Board

William & Mary's Office of Sponsored Programs (OSP) invites qualified applicants for the position of Sponsored Programs Assistant:  https://jobs.wm.edu/postings/41559

W&M OSP is a central office providing pre-award, post-award, and research compliance support to the four Schools on our scenic Williamsburg campus (Arts & Sciences, Business, Education, and Law).  This entry-level position supports the OSP team, faculty researchers, and departmental administrators. This is a great opportunity to learn about research administration in a supportive environment from a knowledgeable team. 

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

Position Title

Sponsored Programs Assistant

Position Summary

The Sponsored Programs Assistant will be dedicated to supporting the operations of the Office of Sponsored Programs and externally sponsored research programs of W&M. The Sponsored Programs Assistant provides data entry support in both the OSP Database and Accounting System (Banner Finance), prepares invoices to external sponsors; verifies compliance with federal, state, institutional, and award-specific regulations and guidelines; assists in award closures; and retains all required records according to retention schedule. Sponsored Programs Assistant maintains the OSP procedures manual and updates the OSP webpage on a regular basis under the direction of the Director, Compliance Manager and Senior Sponsored Program Administrators.

Required Qualifications

EDUCATION:
• Bachelor's degree in a related field or an equivalent combination of education and experience.

COMPETENCIES:
• Exposure to federal, state, and/or foundation rules and regulations related to grants and contracts.
• Strong reading and analytical skills with the ability to digest complicated text passages, reconcile data via reports, ability to interpret conditions and apply to proposed activities.
• Strong working proficiency of a variety of computer applications to include working knowledge of MS Office applications with particular expertise in Excel.

EXPERIENCE:
• History of working with a centralized records system or client database
• Coursework in or practical experience with budget management

Preferred Qualifications

EDUCATION:
• Bachelor's degree in accounting, finance or a closely related field, highly desirable.

COMPETENCIES:
• Working knowledge of federal regulations governing grants/contracts including 2 CFR 200 (Uniformed Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) and Federal Acquisition Regulations (FAR), with the demonstrated ability to interpret guidelines, regulations and complex documents and apply policies and procedures.
• Knowledge with web-based proposal, payment and awards management systems (e.g.,FastLane, Grants.gov) or other similar web based applications is highly desirable.
• Strong proficiency in a variety of computer applications to include automated accounting systems.

EXPERIENCE:
• Background or experience in accounting, financial management or other fiscal related administration.
• Experience using an automated financial or accounting system.
• At least 1 year of experience using Ellucian Banner ERP System (finance /accounting module)

Department

Office of Sponsored Programs

Location

William & Mary

Job Close Date

05/19/2021

Employment Category

Full Time Operational

Position Term

12 Month - Continuing

Conditions of Employment:

• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act and university policy. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

• This position is subject to occasional travel.

Benefits Summary Statement

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/hr/currentemployees/benefits/index.php

To Apply:

https://jobs.wm.edu/postings/41559

Katherine Davis Small, CRA
Director of Sponsored Programs

William & Mary
757-221-3965, khdavi@wm.edu

PO Box 8795,Williamsburg, VA 23185

Office-1308 S. Mount Vernon Avenue