NOTE: Per MWU policy, employees are eligible to apply for internal positions upon completing a minimum of six months of employment at MWU in their current position, have a satisfactory performance record and have no disciplinary actions within a 12-month period. Upon approval of the Department Head, staff members with less than six months of service can apply and be considered for internal positions within their current department. Staff members with less than six months of service will not be considered for internal positions outside of their current department. No individual may be eligible for a transfer to another department from the following departments; Human Resources, University Administration or Business Services. Any requests for exception to this policy may be submitted in writing to the Assistant Vice President of Human Resources for consideration. Management retains the discretion to make exceptions to the policy.
Pay Grade: 12
Summary
Provide Grant review and editorial assistance to Faculty and Staff in all Colleges of Midwestern University on the Glendale campus in support of Biomedical Research, educational and other important initiatives. This position supports the Glendale campus, but may be located on either the Glendale or Illinois campus
Essential Duties and Responsibilities
- Reviews and recommends all grant proposals for approval, and subsequently submits all grant proposals on behalf of the institution.
- An emphasis is placed on the budget and budget justification for accuracy and granting agency compliance.
- Provide expert editorial assistance to faculty in the development of research and training grants through consultation (before proposal is begun or as work is in progress).
- Edit and proofread text of grants, manuscripts, abstracts, presentations, and other material, including recommending reorganization for better flow, rewording for clarity, checking bibliography, verifying concordance between figures and text, suggesting new figures, and editing to comply with specified style guidelines and grant requirements.
- The level of detailed review provided to any grant depends on the lead time provided by the principal investigator and the number of other proposals going out at the time.
- Provides written review of Consortium Agreements to the Associate Director of ORSP.
- Research a variety of topics and information for faculty and create/write sections as templates and online resources in support of the proposal and submission process where sections may be used in numerous grants, articles, or other materials.
- Consult with faculty to provide technical advice in the area of proposal presentation and dissemination of information that can be used in the grant proposal revision process.
- Inform faculty and staff of upcoming government, corporate, and foundation grants; conferences; fellowships/scholarships; reports; and other relevant information.
- Identify, research, and disseminate to individual faculty members lists of potential funding sources, and information (e.g., news items) specific to their research and teaching interests.
- Provide editorial expertise to faculty and students, as required, via presentations or 1-on-1 consultation.
- Assists in developing research policies, SOPs and training materials as required by federal statutes or as requested by the ORSP Associate Director.
- Assists in the preparation of the ORSP Research Annual Report that includes proposals submitted, grants funded, publications, and intramural funding.
- Become cross-trained in multiple areas to provide general overlap with responsibilities of other ORSP personnel.
- Perform other related duties incidental to the work described herein as requested by the ORSP Associate Director.
- Provides post-award accounting services including budget oversight to ensure financial integrity and compliance with regulatory guidelines. Monitors subcontractor invoices and follows–up with any variances.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. This individual must be able to work in a constant state of alertness and safe manner with regular, in-person, predictable attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor's degree with a background in scientific manuscript writing. Minimum of three years of grants experience for a university, federal, corporate, foundation, and/or professional agency or any equivalent combination of relevant education and/or experience. Previous Research Administrative experience is preferred.
Computer Skills
Computer proficiency in MS Office (Word, Excel, Outlook). Experience using electronic research administration software (e.g. InfoEd Global) preferred.
Language Skills
High skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information to top management, and boards of directors.
Other Skills
Ability to collaborate with different levels of the institution or organization, both internally and externally. Knowledge of policies and regulations governing federal funding and accompanying compliance issues. Knowledge of editing rules and guidelines. Knowledge of contemporary writing styles. Knowledge of research methods and funding sources. Skill in designing resource tools, materials and presentations for writing proposals.
Reasoning Ability
Intermediate skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Mathematical Ability
Intermediate skills: Ability to calculate figures and amounts such as discounts, interests, commissions and proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand. The employee is regularly required to walk; reach with hands and arms. The employee is frequently required to sit, use hands to finger, handle, or feel; talk and hear. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close and distance vision.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is occasionally exposed to fumes or airborne particles and regularly exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.
Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.