Come Join Our Office of Sponsored Programs Team!
University of Nevada, Las Vegas
This position manages sponsored program accounts from the initiation of the account in the university's accounting system, Workday, through award close-out. The position monitors financial activity on accounts, making decisions on allowability, allocability, reasonableness and consistency. Other duties include
- working with the research administrators on account set up
- Review of budgets and accounts in Workday
- Maintain authoritative knowledge of Uniform Guidance and other relevant grant regulatory requirements
- Apply knowledge to the interpretation and analysis of grant documents
- Regularly and consistently monitor fiscal activity on all grants for cost compliance
- Monitor accounts in the university's accounting system through award close-out
- providing assistance and training, written and verbal, to faculty and staff in the appropriate management of sponsored program accounts
- producing invoices and financial reports
- reviews the business process approvals of purchasing cards and purchases requisitions
- budget revision and other financial post award requests to sponsors
- review of payroll accounting adjustments
- assisting with audit management and year-end close, including collection of samples and producing special reports
- problem resolution for post award issues
- responsible for follow-up/collection of outstanding receivables;
- oversight for subrecipient A-133 compliance
- NIH Salary Cap review, cost-sharing and effort certification documentation; and
- Recommends changes to improve programs, policy and/or practice.
Primary Job Duties
- Maintain authoritative knowledge of Uniform Guidance and other relevant grant regulatory requirements.
- Apply knowledge to the interpretation and analysis of grant documents
- Regularly and consistently monitor fiscal activity on all grants for cost compliance
- Maintain and monitor analytic reports that evaluate the University's total grant portfolio expenditures and sponsor billings
- Assist faculty and staff in the appropriate management of sponsored program accounts
- Monitor accounts in the university's accounting system through award close-out
- Ensure monthly monitoring will be completed for all OSP accounts (billing, review of charges, pcards, payroll accounting adjustments, receivables, applying payment, draw downs, Reconciliation, A/R, invoicing, financial reporting, expense approvals, cost share, and variance reviews, etc.)
- Troubleshoot variances on invoices
- Oversight of several colleges accounts
- Assist in making decisions on allowability, allocability, reasonableness, and consistency
- Subaward FFATA reporting
- A-133 certification letters or verification
- Approvals of purchasing cards and purchases requisitions
- Assist with audit management and year-end close, including collection of samples and producing special reports
- Provide problem resolution for post award issues to faculty/department administrators
- Works with the specialist to ensure follow-up/collection of outstanding receivables
- Assists with collection or analysis of financial data as required (audit requests, special report requests, F&A proposal development, DS-2 development and revision)
- Ensure timely close-out of completed grants
- Interacting with colleagues in the Office of the Controller and HR/Payroll, this role contributes to ensuring outstanding research compliance
- Initiate, prepare and submit grant financial reports (interim and final) and invoices to sponsors on a timely basis
- Oversees the preparation of monthly grant account reconciliations which includes making sure all backup documentation is saved in Workday for assigned colleges/departments.
- Participate in NSHE Grant User Group – provide insight from our campus, lead discussions, inform changes, train all staff with new processes, and be the subject matter expert for UNLV grants group, as applicable
- Creatively and proactively evaluate and resolve problems and make decisions.
- Communicate one on one, group presentations, and/or virtual training to deliver training
- Assist in educating faculty, departmental administrators and other staff members in understanding all areas of grant accounting, managing and reviewing accounts, and billings to sponsors
- Ability to use of the Cayuse grants management system for awards to cross reference with Workday
- Work independently or with others on various projects such as surveys, policy/procedure development, form development, or special reports.
- Participate in and contribute to process improvements
- Maintain expertise in federal, state and university regulations, policies and procedures
- Regularly review federal sponsor policies and proposal guides and participate in webinars, trainings or conferences to keep updated on ever changing regulatory compliance pertaining to grants and contracts
- Regularly review costing rules and regulations
- Maintain account draw down access for assigned sponsors
KNOWLEDGE
Required
- Experience with Federal grants and post-award grants administration, analysis and reconciliation of grant accounts
- Extensive knowledge of fund accounting, grants accounting, and all aspects of post-award grants administration
- General understanding of the nature and requirements of sponsored project contracts, grants, cooperative agreements, billing, and invoicing
- Understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities
- Knowledge of major funding sources and their unique policies and procedures
Preferred
- Previous Workday experience to include grants module
- Knowledge of the functional areas of sponsored program administration (Pre-award through Post-award) and a good general knowledge of the nature of research in all academic disciplines
- Previous Cayuse experience
- CRA or CFRA Certification
- Possess knowledge of federal procurement regulations, including the CFR & FAR, agency CFR/FAR implementations, and the Uniform Guidance 2 CFR 200 and audit regulations (Single Audit) that pertain to institutions of higher education
SKILLS
Required
- Extensive proficiency with Microsoft Word and Excel; and ability to use and execute advanced Excel functions to work with complex data
- Proficiency with Adobe Acrobat Pro; and the ability to combine and edit PDFs
- Strong computer, systems and technology proficiency, including experience with Workday
- Demonstrated customer service focus and an ability to communicate verbally and in writing clearly and effectively, presenting ideas, answering questions and documenting activities.
- Strong analytical, organizational and interpersonal skills
Preferred
ABILITIES
Required
- Self-starter, diplomatic, pro-active, and ability to manage stress
- Ability to communicate complex information (financial, legal and regulatory) to a diverse population, both verbally and in writing
- Ability and capacity to work with a high degree of independence within a fast paced environment that is deadline driven and a multi-tasking operating environment
- Ability to interact and collaborate with multiple constituencies as well as excellent analytical, organizational, interpersonal, oral and written communication skills
- Demonstrated ability to interpret policies and act independently in a highly complex regulatory/legal/fiscal environment
- Ability to maintain a high level of attention to detail, and ability to work with a high degree of accuracy
- Maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas
- Maintains current knowledge of compliance regulations in all areas of research administration.
- Requires sound judgment to select the most appropriate and applicable standards by referring to available rules, regulations, policies and manuals and related documents
- Adaptable to changing environments and to learn new software systems and technology skills
COMMITMENT TO DIVERSITY
The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.
MINIMUM QUALIFICATIONS
This position requires a Bachelor's Degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) and 1-3 years of experience in accounting or finance, private or public sector. Credentials must be obtained prior to the start date.
PREFERRED QUALIFICATIONS
University setting with research administration. Post award central office. Certified Financial Research Administrator.
SALARY RANGE
Salary competitive with those at similarly situated institutions. Salary range $64,000 - $66,000, dependent on experience.
BENEFITS OF WORKING AT UNLV
- Generous compensation packages, up to 48 days of paid time off, sick leave, and holidays
- Excellent health insurance including medical, dental and vision
- No state income tax
- Comprehensive retirement plans and voluntary benefits programs
- Tuition discounts at Nevada System of Higher Education (NSHE) schools
- Tuition discounts for spouses, domestic partners, and dependents
PERKS
HOW TO APPLY
Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.
Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based.
Although this position will remain open until filled, review of candidates' materials will begin on June 16, 2023.
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Christina Reyman
Financial Research Account Manager
University of Nevada, Las Vegas
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