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Director of Grants & Restricted Fund Accounting The New School

  • 1.  Director of Grants & Restricted Fund Accounting The New School

    Posted 06-22-2022 15:46
    Position Title: Director of Grants & Restricted Fund Accounting
    Requisition Number: 0206073731
    Location New York City
    Position Type: Administrative
    Position Status: Full-Time
    Department: CA/The Office of Finance & Business
    Responsibilities:
    Director of Grants & Restricted Fund Accounting
    Business & Finance
    The New School
    The Director of Grants & Restricted Fund Accounting is responsible for providing management and oversight for post-award accounting, monitoring, financial reporting and compliance associated with grants and contracts, restricted and other sponsored activity, and
    endowment-supported funds. The Director develops and implements grant and contract related policies and procedures; ensures quality customer service; assists principal investigators with their grant proposal budgets, provides oversight to ensure compliance with restricted purpose and federal, state, or foundation guidelines; and troubleshoots problems to facilitate effective reporting.
    The Director reports to the Senior Director and Assistant Controller and interacts internally with deans, department chairs, principal investigators, department business administrators, Institutional Giving and Provost Office personnel, and externally with sponsoring agency program Directors.
    The New School is strongly committed to diversity and inclusion in the workplace and particularly seeks applications from members of underrepresented groups, as well as candidates who share this commitment.
    Responsibilities:
    • Grant and Contract Oversight
        • Plans, directs, monitors, and coordinates the post award financial and accounting functions for grants, contracts, subcontracts and donor sponsored activities in accordance with federal/state regulations, generally accepted accounting principles, and University policies/guidelines.
        • Reviews all personnel actions affecting restricted accounts and reviews all other expenditures after-the-fact to ensure appropriateness with restricted purposes and in accordance with the sponsor guidelines.

    • Budget Review and Development
      • Reviews grant and contract proposal budgets to ensure reasonableness and compliance with University and sponsoring agency guidelines. The Director oversees the establishment of budgets in Banner Finance and ensures that proper fringe benefit, overhead and cost sharing rates are utilized.
    • Account Analyses
      • Reviews account analyses to ensure activities are properly classified, identify problems, and advise the responsible person of any unusual findings; and reviews correcting journal entries as appropriate.
    • Reporting
      • Reviews interim and final financial reports required by sponsoring agencies.
    • Compliance
      • Reviews all grant, gift, and endowment-related paperwork to ensure compliance with University policies and procedures.
    • Billing & Receivables
      • Oversight of grant billing and monitoring grant receivables and amounts due from federal and state departments and agencies and draws funds as appropriate.
    • Endowment Allocation and Spending Accounts
      • Assists in calculating the endowment spending allocation in accordance with University policy and apportions funds to proper endowment spending accounts.
      • Notifies the responsible person of the spendable amount for the forthcoming year and oversees the establishment of an appropriate budget.
    • System Maintenance and Enhancements –
      • Oversee Workday chart of accounts maintenance for grant, contract, sponsored and restricted activity including fund creation and deletion, indirect cost, fringe benefit and cost sharing set-ups, and assists in the implementation of Workday features that support grant and contract accounting.
    • Workday HCM Maintenance
      • Works with appropriate budget staff to maintain position control budgets and labor distributions for grants, endowments, and restricted accounts and maintains time and effort reporting for grant activity.
    • Staff Supervision and Training
      • Supervises the grant office staff, which includes a senior grants accountant.
      • Reviews and approves journal entries, spreadsheets, account reconciliations, and reports prepared by the staff and is responsible for providing post-award training to principal investigators.
    • Federal A133 Single Audit and Special Projects
      • Oversight of the preparation of the annual A133 audit supporting documentation and performs other special projects and tasks as assigned.
    Minimum Qualifications:
    Minimum Qualifications:
    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
    Requirements include:
      • Bachelor's degree in Accounting, Finance or Business Administration
      • Thorough understanding of technical accounting theory including federal regulations pertaining to Uniform guidance/ single audit reporting, monitoring and auditing. Understanding of GAAP accounting principles related to donor sponsored gifts and contracts.
      • Minimum of seven years of related work experience
      • Demonstrated leadership, human relations and effective writing, communications, interpersonal and analytical skills are needed
      • Knowledge of Excel, Word, and Access
      • Ability to adhere to University COVID-19 Policy and requirements

    Preferred Qualifications:
    Preferred Qualifications:
    • Experience working with WorkDay and Eprocurement systems
    • Financial, sponsored projects grants administration, training, or involvement in NCURA or a similar organization
    Job Family: Office of Business and Finance
    Special Instructions to Applicants:
    Posting Date: 06/08/2022
    Closing Date:
    Open Until Filled Yes

    Supplemental Questions

    Required fields are indicated with an asterisk (*).

      Optional & Required Documents

      Required Documents
      1. Resume/CV
      2. Cover Letter
      Optional Documents

      Web Link:
      https://careers.newschool.edu/postings/21607


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      Antoinette Brown-Brookes
      Director of Acct Services
      The New School
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