Link to apply:
https://careersearch.stanford.edu/jobs/conflict-of-interest-and-commitment-coic-and-export-control-manager-asa2-19327
Conflict of Interest and Commitment (COIC) and Export Control Manager
School/Unit Description: The School of Humanities and Sciences (H&S) is the center of a world-class liberal arts education at Stanford University. H&S encompasses 23 departments-from Art and Art History, English, and History to Economics, Mathematics, and Biology-as well as 25 interdisciplinary programs. As the university's largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.
Department/Program Description: The School of Humanities and Sciences Research Administration unit in the Dean's Office supports the research mission of the school. We are a local resource to our faculty/researchers, postdocs, staff, and students for compliance and guidance on university, sponsor and federal policies, the proposal development process, and post-award management with a vision to grow the research enterprise.
Position Summary: The School of Humanities and Sciences at Stanford University is seeking a Conflict of Interest and Commitment (COIC) and Export Control (EC) Manager. The COIC and EC Manager will work under general supervision of the Executive Director for Research Administration in the Dean's Office and must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. It is critical that this position exhibit the abilities to practice sound judgment and decision-making, effective written & oral communication, strong attention to detail and respectful relationship management. This position must also exhibit a strong desire to continuously learn new and unfamiliar business topics, policies and procedures as they relate to conflict of interest, conflict of commitment, foreign engagement and export control – the ability to translate this information into operational successes will be critical.
If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences at Stanford University.
In this role, you will:
- Lead the planning and operations for programs or functions that have significant business, regulatory and/or technical challenges requiring subject matter expertise.
- Evaluate programs or functions, policies and procedures. Identify issues, and develop alternative solutions which may include changes to programs, policies and procedures.
- Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function.
- Represent the program or function within the department, unit or school by committing resources and provide information and/or training. Represent the program or function at the university level and/or to external/internal stakeholders and constituencies.
- Manage and contribute e to the development of outreach strategy that may include relationship development, communications and compliance.
- Assess training needs and may develop associated training.
- Oversee daily activities for conflict of interest (COI), conflict of commitment (COC), and foreign engagement, including review of COI/COC disclosures and advising the Cognizant Dean on further actions.
- Review disclosures that are reported in our Outside Professional Activities Certification System (OPACS), which may include transactional disclosures, intellectual property (IP) related disclosures, as well as those associated with gifts and industry affiliate agreements. Work closely with the disclosing personnel to support compliance with the funding agency COI requirements.
- Manage disclosure system infrastructure on behalf of H&S personnel; ensure H&S compliance with COI requirements in research awards, federal regulations, State of California law, and Stanford policies and procedures.
- Help develop and monitor adherence to management plans in coordination with Cognizant Dean; maintain files of original management plans and annual reviews for existing conflicts. Coordinate with DFO or departmental research administrator regarding any review or management plan activity related to sponsored projects.
- Collaborate with the Director of Export Control in the Office of the Vice Provost and Dean of Research and disseminate information to our H&S faculty, staff, and students impacting export control policies and processes.
- Coordinate (and develop, where needed) new tools and procedures supporting COI and EC in the school, including web-based or interactive forms.
- Help identify and manage substantive disclosures that require VPDoR input and review.
- Coordinate with Cognizant Dean and Global Engagement Review Program (GERP) Director to review and support (and escalate as needed) compliance requirements related to foreign engagement activity.
- Direct and manage outreach strategy in H&S regarding COI/COC/foreign engagement and Export Control policies and practices, including relationship development, communications, training, and compliance.
*Other duties as assigned.
To be successful in this role, you will bring:
Education & Experience:
Bachelor's degree and five years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
- Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
- Demonstrated creativity, problem solving, critical analysis, initiative, judgment and, decision-making skills.
- Demonstrated ability to develop and meet budget goals.
- Demonstrated solid planning and organizational skills.
- Demonstrated experience working independently and as part of a team.
- Excellent interpersonal, written and oral communication skills.
- Strong relevant subject matter knowledge.
- Ability to direct the work of others, for jobs requiring supervision.
In addition, preferred requirements include:
- High-degree of proficiency and knowledge in research administration including compliance management areas; in-depth knowledge of governmental regulations.
- Ability to independently interpret complex policies; direct experience communicating policies throughout a large operation.
- Experience working successfully with PIs and their administrative staff; mission-driven and able to understand and communicate the importance of research compliance to PIs, departments, and the School; committed to consistently providing excellent customer service.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a film screening or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
Other duties may also be assigned, not all unique aspects of this job are covered by this job posting. A full job description will be shared during the interview process.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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Sonia Barragan
Executive Director for Research Administration
Stanford University
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