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https://hrms.byu.edu/psc/ps/PUBLIC/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_SCHJOB&Action=U&FOCUS=Employee&SiteId=60
RESEARCH ADMINISTRATOR II
Job Summary
Externally Sponsored Research Administrator: Negotiates, manages, monitors and is responsible for research proposals and grants and contracts in assigned colleges on behalf of the university.
Duties:
- Proposal Preparation and Submission
- Coordinate the preparation of large, inter-collegiate, and inter-institutional research proposals.
- Assist with proposal budgets and processing for signatures.
- Assist in developing process/software for budgets and forms.
- Track, manage and file proposals.
- Train faculty in the use of Kuali Research – cloud based tool.
- Be familiar with all agency specific submission mechanisms and submit research proposals on behalf of the university.
- Negotiating and Interacting with Sponsors
- Represent the university's research programs to other research organizations, funding agencies, and other universities.
- Negotiate and manage grants and contracts (including amendments, budget changes, termination).
- Coordinate as needed with BYU General Counsel, Technology Transfer and Risk Management offices.
- Interface with sponsoring agencies to maintain awareness of research funding changes and trends.
- Compliance with Federal and Other Requirements
- Monitor government regulations pertaining to federal grants and contracts.
- Work with the Inventory Office to manage government property to assure compliance with federal regulations.
- Upon award, ensure approval has been obtained from the appropriate compliance committees (IRB, IACUC, IBC), when applicable.
- Negotiating and Interfacing with Subcontractors and Independent Contractors/Consultants
- Negotiate terms of agreement of subcontracts.
- Monitor agency regulations and BYU policy and procedures for stipulations concerning subcontracts and/or independent consultants/contractors.
- Prepare contracts, amendments, payment documents, and initiate processing through the university.
- Administer contractual terms between prime contractor (BYU) and subcontractors and or/consultants.
- Project and Account Management (Post-Award)
- Control assignment of account numbers and coordinate activation with Financial Service's office of Grants & Contracts Accounting (GCA).
- Monitor research accounts in conjunction with GCA to assure compliance with contract requirements, government regulations, and BYU policy.
- Manage government property to assure compliance with federal regulations.
- Assist Financial Services with audits of project accounts.
- Assure compliance with reporting requirements and manage closeout documents.
- Act as a liaison between researchers, other university offices, and sponsors to facilitate and administrate management of projects.
- Educate Faculty
- Educate principal investigators in all of the areas above, including BYU policies and procedures, government regulations, contract negotiation, etc.
Education/Experience
- Minimum required: Masters Degree, 5+ years management experience or equivalent combination of education and experience
- Preferred: MBA or MPA, Certified Research Administrator (CRA), 8+ years of experience
- Skills, abilities, knowledge, licenses, certifications
- Required:
- - A high degree of written and verbal communication skills.
- - Strong Interpersonal skills/Emotional Intelligence.
- - Team building, management and interaction, leadership, initiative.
- - Excellent ability with computers, particularly spreadsheets, databases and word processing.
- - Ability to solve problems independently.
- Preferred:
- - Familiar with Federal Uniform Guidance regulations.
- - Certified Research Administrator.
- - Experience with Research Administration software.
- - Knowledge of Budgeting, Accounting.
Employee Class: Administrative
Work Location: Provo Campus
Environment: General office or other equivalently good environment
Desired Start Date: As soon as possible
Job Close Date: 08/16/2021
Pay Level: 54
Approximate Starting Salary: $71,000 to $92,500 depending on qualifications and experience.
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Aimee Kirlew
Research Development Officer
Brigham Young University - Provo
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