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Position Summary:
Florida Atlantic University is seeking an Associate Director for Research Programs and Financial Services - College of Nursing - Boca Raton, FL.
Summary of Responsibilities:
- Support and build Novelution (FAU's grant sub-mission software) grant proposal package submissions.
- Provide day to day leadership and direction to the CON Fiscal Coordinator to ensure that processing of all financial and budgetary transactions is in compliance with pre and post award activities of grant-related business processes of the CON.
- Review and approve timesheets for grant-funded hourly employees, including maintaining records of hours, addressing missing timesheets and ensuring compliance with effort reporting requirements.
- Process post-award financial transactions related to internal CEL CON grant funding (such as overhead and start-up accounts, CEL awards) and pilot-scale awards. Provide CEL CON researchers with monthly financial reports of these account activities and balances.
- Provide guidance to college faculty during the proposal development process by interpreting sponsor guidelines, providing templates, and assisting with budget development.
- Coordinate with the Office for Sponsored Programs to ensure smooth proposal submissions and new award set-ups.
- Contribute to and manage decisions regarding internal funding.
- Serve as a member on the Research and Scholarship Forum (RSF) and any other committees as assigned.
- Supervise and coordinate internal limited submission process and procedures and other pre-proposal reviews.
- Assist with the review of IRB applications for completeness.
- Serve as the Budget Manager and provide review for all proposals routing through the College of Nursing – Office of Nursing Research and Sponsor Programs.
- Work with the Research Accounting Office to ensure timely financial reporting and invoicing.
- Monitor spending on awards for compliance with federal, university, and sponsor regulations.
- Pre-and post-award management of a higher-complexity research portfolio including proposal development process and budget development, award set-up, maintenance, reporting and closeout.
- Process costing allocations, payroll/accounting adjustments, budget amendments and grant- related travel requests.
- Facilitate progress report submissions, no-cost extensions, and re-budget requests as necessary.
- Monitor federal and sponsored research related policies and communicate changes to researchers and their teams.
- Work as a liaison to college faculty to answer questions, research, analyze, and resolve problems on new, existing, or terminated grant-making initiatives.
- Track all sponsored research activity, including submissions and awards and perform data monitoring functions.
- Provide metric reports and graphs to College and University leadership, as well as external reports.
- Assist with fulfilling the College of Nursing's strategic plan along with FAU's strategic plan to achieve R1/Tier 1 designation according to the Carnegie Classification of Institutions of Higher Education.
- Manage decisions regarding internal funding initiatives.
- Provide support and guidance to ensure both technology resources and processes are streamlined, automated and efficiencies are continuously being assessed.
- Work closely with the Dean of the College of Nursing, the Associate Dean of Research and Scholarship (ADRS) in the College of Nursing, Division of Research (DoR) units, FAU Foundation, Research Deans, and other members of the FAU community to share information and provide support to faculty.
- Serves as a backup for other team members when needed, and performs other tasks and duties as deemed appropriate by the supervisor.
- Other job-related duties as assigned.
The College of Nursing at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.
FAU Benefits and Perks:
If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
- Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
- State retirement options including tax-deferred annuities and Roth 403(b) plans.
- State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
- Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php
- Sick Leave Pool Program
- Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion).
- Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf
- Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php
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Minimum Qualifications:
Master's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and six years of appropriate experience required.
Preferred Qualifications/Skills:
• Experience with Workday and Novelution.
• Supervisory experience in a research office administrative team.
• Experience using grant search engines such as GrantForward, Pivot, Grants.gov, NIH policies, and
others.
• Proficient in Microsoft Word and Microsoft Excel.
• Ability to work independently with minimal supervision, prioritize multiple assignments and
meet deadlines.
• Passionate about working in an organization that values multiple points of view and promotes
respectful relationships.
• Critical thinking and problem-solving skills.
• Demonstrates strong interpersonal and written skills as well as a commitment to customer service.
Salary:
$70,000 - $80,000 per year.
Exempt Administrative, Managerial, Professional (AMP)
College or Department:
CON: Research & Scholarship - Administration
Location:
Boca Raton
Work Days and Hours:
Monday - Friday, 8 a.m. - 5 p.m.
Application Deadline:
2024-01-18
Special Instructions to Applicant:
This position involves research or research related support.
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email accommodate@fau.edu or call the Office of Civil Rights and Title IX at (561) 297-3004.
As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.
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Patricia Ford
Senior Associate Director for Research Programs and Financial Services
Florida Atlantic University (FAU)
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