Hi Rebecca,
We implemented COI about a year ago. We are a regional state university with a recent bump to R2 status but with a relatively small (but fast-growing) research footprint. Most of our PIs also have no conflicts.
Our university has a separate system for overall COC/COI, which we aren't allowed to use for SP/Office of Research purposes. We use Cayuse for collecting information on financial conflicts of interest in research per our sponsor reporting requirements.
We made heavy use of the smart form and only have questions appear if they are relevant. This really cuts down on confusion.
We also added a foreign influence question before the SFI question, to catch if any of our faculty are having independent conversations with foreign entities regarding their research. It's possible we are missing any contract/funding arrangements with collaborators which aren't going through our legal department, as well as wanting to keep on top of the fraud and espionage issues. My one problem is that the question isn't reportable so we have to comb through them individually since we automatically approve those with no SFI to report. We are a small office on the compliance side (me and 2 IRB professionals) so as much as we can automate the better.
If you have any other questions, please reach out.
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Kristine F. Nowak, Ph.D.
Director of Research Compliance, Office of Research
Kennesaw State University
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Original Message:
Sent: 01-10-2022 15:42
From: Rebecca Henry
Subject: Outside Interests - Implementation Advice - Form Building and Workflow
Hello Colleagues!
I hope your new year is off to a good start. We have begun implementation of the Outside Interests application, and want to utilize Cayuse's strengths and best practices to improve our research COI program.
A little bit about us: we're a public land-grant university with engineering, pharmacy, and veterinary colleges but no medical, dental, or allied health programs. Our sponsored programs group will likely complete Cayuse Platform modernization after our OI go-live date this spring.
We plan to rollout the narrowly-focused FCOI disclosure form & workflow first, using the Annual Disclosure function, then broaden our disclosure scope to include COC and other types of conflicts. We also plan to add the Research Disclosure function when the new Platform for sponsored programs is up and running.
All this to say that if you have thoughts, experience, or advice to share at this time, especially with respect to forms and workflow, we would appreciate hearing from you!
Rebecca
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Rebecca Henry
RCOI Program Administrator
Oregon State University
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