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Research Administrator II-III - Fred Hutchinson Cancer Research Center Job Posting

  • 1.  Research Administrator II-III - Fred Hutchinson Cancer Research Center Job Posting

    Posted 12-20-2021 14:38


    Job ID: 21161
    Link to job description/application:

    Cures Start Here.
     At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch's pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation's first cancer prevention research program, as well as the clinical coordinating center of the Women's Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


    At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization.  We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.   


    Biostatistics, Bioinformatics and Epidemiology Program (BBE) supplies the statistical and mathematical modeling expertise needed within Fred Hutch's Vaccine and Infectious Disease Division to accomplish our ambitious objective of eliminating disease and death attributable to infection. We are also accelerating research to confront the growing burden of COVID-19, HIV, and cancer-related infectious diseases worldwide.  We are seeking a Research Administrator to help with managing our many portfolios! 


    The Research Administrator II-III collaborates with Principal Investigators and interfaces with other departments as needed to provide research administration and to contribute to strategic planning as it relates to their study portfolio.   The Research Administrator II-III works in an autonomous manner to complete grant and award content and tasks, and to advise PIs on relevant matters.  This position will report to the BBE Research Administration Manager


    Budget/Fiscal Support

    • Support strategic planning activities of the PI such as providing relevant fiscal information
    • Develop, monitor, track, and project complex multi variable budgets
    • Develop, run, and analyze reports to identify issues and escalate as needed
    • Develop custom report formats to share information with the team/department
    • Partner with finance to resolve identified budget and expense issues
    • Identify and discern discrepancies with expenses and escalate as needed


    Funding Source Administration

    • Prepare sponsored budgets including NIH grants, society, and foundation awards, among others, following sponsor and internal guidelines.
    • Lead the study implementation process by conducting key tasks such as creation and communication of timelines to appropriate stakeholders, completion of nontechnical and assigned technical/non-scientific portions of submission, and oversight of institutional signoff
    • Perform key pre and post award activities such as interpreting award notices, flagging unique aspects or budget adjustments, negotiating trial-specific budgets with industry partners, addressing critical budget components to ensure adequate funding

    Regulatory Support

    • Manage renewal timelines and ensure completion of regulatory documents in a timely manner
    • Identify necessary regulatory components of submissions, confirm that required items are in place and escalate issues as needed
    • Determine impact of and develop implementation plans in response to applicable regulatory changes and/or revisions to Center policies and procedures
    • May serve as a central point of contact to answer questions, escalating issues as needed



    • BA in Accounting, Finance, Public Administration, or related field. Relevant experience can substitute for educational requirement:
      • Research Administrator II minimum requirements: Two years of relevant administrative support experience, with pre- and post award grant support
      • Research Admin III requirement- 3 years of experience in pre and post award grants management
    • Demonstratable experience and knowledge using Excel –for example, using formulas, calculating values in multi-step processes, preparing account reports, and working with pivot tables
    • Basic understanding of accounting and terminology. Experience managing accounts, account reconciliation, account reporting, etc.)
    • Excellent written and oral communicator
    • High attention to detail
    • Demonstratable experience with successful planning, organizing, and prioritizing your work
    • Excellent organizational skills
    • Interest in working on process improvement with team
    • Ability to source data from systems and generate customized reports
    • Ability to edit basic web pages
    • Ability to navigate complex internal systems and departments
    • Prior experience or exposure to grant writing/application preparation


    • Maintain regular work hours  
    • Able to prioritize and perform multiple duties received from multiple sources and/or situations requiring time sensitivity without loss of efficiency or accuracy
    • Enjoy interacting professionally with a variety of individuals, both internal to Fred Hutch and with external partners
    • Able to carry-out simple and/or detailed oral and written instructions
    • Complete assigned tasks with minimal or no supervision
    • Exercise independent judgment and make appropriate decisions
    • Enjoy learning new systems and skills and adapt quickly to evolving work priorities and demands



    • Bachelor's degree
    • Knowledge of clinical and scientific terminology
    • Experience working in a research organization, a university/medical school setting, or other complex non-profit organization

    Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.
    As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment. 


    A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

    Our Commitment to Diversity

    We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.

    James Martinez
    Recruiting Programs Coordinator
    Fred Hutchinson Cancer Research Center