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Account Receivable Specialist

  • 1.  Account Receivable Specialist

    Posted 06-02-2021 12:22


    The Account Receivable Specialist is responsible for research grants accounts receivable activtities, including accurate and timely preparation of letter of credit draws and invoicing, processing of grant payments, assisting with preparing payments for deposit, managing and creating an electronic repository of images and files, and answering sponsor and department inquiries. This position will also follow-up on outstanding sponsor payments.


    1. Review awards to determine payment terms and update new projects and associated awards/contracts with billing and receivable attributes in ERP/Financial system.
    2. Calculate draw requests for letter of credit (LOC) accounts and reconcile to expenses for federal letter of credit agencies utilizing various sponsor systems and meeting various sponsor deadlines.
    3. Generate sponsor-required invoices and supporting documentation timely and accurately based on sponsor timelines.
    4. Coordinate with Financial Specialists and prepare all requests for additional information by award sponsors.
    5. Prepare sponsor-required LOC reports and reconcile to LOC draws utilizing various sponsor systems and meeting various sponsor deadlines.
    6. Identify and apply payments to sponsored awards including checks and ACH/wires.
    7. Maintain and organize all deposit files and assist with preparation of bank deposit.
    8. Maintain Accounts Receivable aging and follow up with sponsors to maintain current payment status. Follow-up on delinquent payments.
    9. Calculate interest on federal award cash balances and submit to government annually.
    10. Calculate interest as required by terms and conditions for non-federal sponsored awards.
    11. Prepare and process sponsor refunds as needed.
    12. Assist Research Accountants with tasks required for accurate financial reporting and management of grant accounts as needed


    1. Bachelor's degree in business administration, preferred and/or any equivalent combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position.
    2. Minimum of two years of professional experience in accounting or cash handling/processing required.
    3. Ability to work independently and as a member of a team and follow through on assignments with minimal direction required.
    4. Working knowledge of Microsoft Office applications required and avanced skills in Microsoft Excel spreadsheet required.
    5. Basic understanding of sponsored programs preferred.
    6. Knowledge of Workday software or similar ERP software preferred
    7. Ability to work accurately with detailed information required.
    8. Ability to prioritize, organize and assess work in order to meet aggressive deadlines and cope in fast-paced environment required.
    9. Actively participate as a member of the Sponsored Research Finance Office team to help assure the accomplishment of departmental goals and objectives.
    10. Excellent interpersonal skills to establish and maintain cooperative, tactful, effective and harmonious working relationships with co-workers, supervisors, Lurie and Northwestern administrators and sponsors required. 


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    Diana Favela
    Administrative Assistant Senior - Academic
    Ann & Robert Lurie Children's Hospital
    Chicago IL
    (312) 503-7117