Job Board

OVERVIEW

The incumbent prepares two sets of multi-rate Smithsonian proposals for submission to the government. Prepares an incurred cost submission which details the actual costs incurred for the Smithsonian Mall activities during the last completed fiscal year, to establish final indirect cost rates for that year. Prepares a projected indirect cost rate proposal for the Smithsonian activities in one or more future years, in order to establish the indirect cost rates and employee benefit rates for proposal and billing purposes.  Works with SI central offices to update SIERP with new rates.

The incumbent develops, reconciles, and analyzes audit schedules between financial statements and detailed sub ledgers. Prepares audit schedules showing addition and deletion of pledges and submits schedules to auditors for the financial statement audit, as well as prepares a Schedule of Expenditure for Federal Awards (SEFA) for the OMB Uniform Guidance single audit and other audits.

The incumbent develops, analyzes, and reconciles monthly activity reports and recommends corrective actions. Reports include deficit, prepayment, and monthly metrics reports, as well as monthly interactive dashboard. Incumbent maintains complete documentation for all reporting and reconciles reports, including billings, to the General Ledger.

Conducts best business practices through analyzing and researching the impact of externally driven and internal changes on research-related policies, procedures, and systems, and prepares written reviews, interpretations, and recommendations. Provides formal and informal training about multifaceted issues related to financial grant administration and policy. Participates in OSP grant management workshops and seminar presentations. Identifies administrative practices, policies or procedures which should be developed or revised to enhance the quality of financial management services. Works closely with all units in management and implementation of relevant fiscal aspects of grants and contracts. Prepares periodic management reports and metrics and ensures all grants and contracts documentation, information, and correspondence are kept and available for review and audit. Maintains a reference manual on indirect cost calculation processes and works with OSP colleagues to maximize the quality of services provided to its clients. Participates in OSP meetings and attends professional training opportunities.

 

Provides back up support to the post award team in managing the financial aspects of sponsored projects, to include preparing invoices and financial reports required by sponsors. Provides guidance on grant/contract related questions and works with management to resolve complex financial issues regarding sponsored project expenditures, allowability, allocability and reporting.

OSP employees are mission driven; we take initiative, pursue goals with minimal supervision and are adept at managing multiple assignments effectively.

 

At least 1 year of that experience must have been specialized experience at or equivalent to work at the grade 11 level, and must have provided the knowledge, skills, and abilities to successfully perform the work of the position as described above.

 

Applicants, who wish to qualify based on education completed outside the United States, must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.

 

Any false statement in your application may result in your application being rejected and may also result in termination after employment begins.

  

The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."

Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.

What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.

Commitment to Diversity, Equity, and Inclusion
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact OSPMail@si.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.  To learn more, please review the Smithsonian's Accommodation Procedures.

 

The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information: www.si.edu/oeema.