Job Board

The Office of Research, Economic Development and Engagement (REDE) is charged with leading research, economic development, and community engagement for East Carolina University. REDE is responsible for research integrity and compliance, administration, and development activities to grow extramurally sponsored activities across ECU. In addition, REDE leads technology transfer, innovation, economic and community engagement initiatives including partnerships with public sector agencies, industry, military, and other organizations. The following offices are part of REDE: Research Administration and Compliance, Engaged Research, Research Development, Continuing and Professional Education, Postdoctoral Affairs, Undergraduate Research, Research and Innovation Campus Development, Licensing and Commercialization, National Security and Industry Initiatives, Research Integrity and Compliance, Compliance Monitoring, the Institutional Animal Care and Use Committee, the University and Medical Center Institutional Review Board, and the Small Business and Technology Development Center.

Working as part of the Office of Research Administration and Compliance Post-Award Financial Team and reporting directly to the Director of Post-Award Service, the Award Analyst assists with the sponsored project award intake and the award setup/modification process for sponsored projects at the University. The Award Analyst helps to prioritize the University research portfolio and assist with setup, modification, and budget management of sponsored projects within Banner.

The Award Analyst receives amendments, modifications, and new funding notices from Financial Analysts and analyzes the data for relevant award attributes including but not limited to funding mechanism, cost allowability, compliance terms and conditions, financial reporting and invoicing requirements, property disposition, interdisciplinary needs, and budgetary constraints. The Award Analyst supports the data input process which includes but is not limited to data collection, routine data analysis and summarization for input into Banner for consistency in award setup.

The Award Analyst analyzes the data received from eTRACS to ensure it accurately reflects the terms and conditions of new and continuing awards, that accurate data is keyed into Banner, and that the awards notification guidance for faculty is accurate and delivered in a timely manner to the appropriate Financial Analyst.

The Award Analyst works with various sponsors and associated sponsored projects terms and conditions to help resolve any pending or questionable information with the Sponsored Program Officers and Financial Analysts. The Award Analyst helps to ensure the full functionality of the awards with respect to revenue recognition, financial reporting, and invoicing. The Award Analyst has responsibility for working with both internal and external constituents, including sponsors, ORAC, other central offices such as Finance and Administration, ITCS, and Procurement regarding the award setup process for all sponsored projects at the University.

The Award Analyst will also be assigned a small portfolio of sponsored projects to manage and serve as the primary contact for questions from campus faculty and staff related to that portfolio. They will serve as a liaison to other institutional offices, sponsors, and auditors, as needed, related to project terms and conditions, expenditures, business procedures, cash management, regulatory requirements, reporting procedures and other sponsored projects activities.

The Award Analyst must posses a general knowledge of federal regulations such as 2 CFR 200 and Uniform Guidance as well as sponsor-specific policy guidelines (such as NIH, NSF, AHA, NASA, etc.) The Award Analyst should also have basic knowledge of UNC, State of North Carolina, and ECU business practices, policies, and generally accepted accounting principles as well as the grant life cycle.

This position performs the following duties:

Banner Fund Creation and Maintenance – 60%
Accumulates, analyzes, and translates relevant award data for setup in Banner according to established standards with a high degree of accuracy. Award information includes, but is not limited to, information related to sponsors, award types, ECU Schools/Departments/Organizations, federal regulations, contractual terms and conditions, award personnel, budget information, billing information, revenue recognition, indirect cost rates, and cost principles utilized. Analyzes financial data to ensure correct codes are being added in Banner that are imperative to the correctness of information being reported to the System Office. Approves completed awards in eTRACS. Reviews daily and monthly reports for Banner inconsistencies within grant funds and makes updates as needed for compliance. Helps to ensure proper coordination and completeness of integrated information between award tracking subsystems in eTRACS and Banner. Helps to ensure functionality, quality, and compliance for effective financial management of sponsored programs in Banner and ensures award record is complete. Maintains system for internal changes requested and ongoing system maintenance.

Financial and Budget Oversight/Maintenance and Transactional Review of Sponsored Projects – 20%

Analyzes and identifies terms and conditions of sponsored projects including but not limited to revenue recognition status, appropriate cost schedule, and administrative terms and conditions such as property disposition, financial and technical reporting requirements, interdisciplinary needs, and budgetary adjustments for a small, low complexity portfolio . Maintains and provides oversight on Banner system funds for a portfolio of sponsored projects. Banner maintenance includes but is not limited to entering the project data in the accounting system and establishing fund and fund attributes, allocation of budget categories, processing financial transactions and monitoring cash management and fund balances. Maintenance may include any/all activities related to the fund monitoring including EPAFs, processing redistributions of payroll and processing position change forms. Review of budgets and expenditures to assure compliance with applicable rules and regulations. Pre-approve some transactional documents and will post-review expenditures for compliance with sponsor allowability, allocability/relatedness, reasonableness, timeliness, funds availability and other sponsor requirements. Develops and maintains open, collegial communication with campus faculty, staff, and other institutional offices to help facilitate effective and efficient operations.

Award Financial Reporting and Invoicing – 10%

Preparation of interim and final ad hoc invoices and university and sponsor financial reporting. All reconciliations are based on expenditures incurred and sponsor requirements. Prepare sponsor financial reports and coordinate final cash reconciliation and Banner fund closeout. All activities are completed on a deadline basis. May use multiple form/formats and on-line sponsor systems in submission of reports and cash requests. Serves as a point of contact with sponsor agencies with respect to invoicing and financial reporting matters. Maintains subaward log and creation of standing purchase orders to encumber balance for subaward expense lines in PORT by calculating budget that is allocated to each account line on the purchase order.

Operational Support and Planning – 10%

Performs other work-related duties as assigned. In addition to maintenance activities related to the specific portfolio, each Finance & Budget Analyst supports general functions and tasks related to the overall performance requirements of the office. Other activities may be assigned based on office workload or other operational priorities. Identifies areas of improvement, works with ORAC units to resolve routine system issues and complete project work in areas of improvement. Maintains documentation related to processes (e.g., award setup training materials, checklists, etc.)

This position may be eligible for Flexible Work Arrangements (FWA) under the East Carolina University (ECU) FWA Policy.

Contingent upon availability of funds.

Bachelor's degree in accounting, banking, finance, business administration, economics, or related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

None

Prefer previous ECU experience with Banner Finance and Banner HR. Prefer previous experience in a sponsored projects environment in a university setting. Detail-oriented and have good, independent judgement skills and creative thinking capabilities. Able to work well in a cooperative and coordinated team environment. An understanding of financial accountability, reporting, compliance oversight, audit procedures and professional ethics.

East Carolina University requires applicants to submit a candidate profile online in order to be considered for the position. Candidates must also submit a cover letter, resume, and a list of three references, including contact information, online.

2-3 original letters of reference are required for employment. Please be aware that if selected as a candidate of choice, an automatic e-mail will be sent to the individuals entered by the applicant in the References section in the PeopleAdmin applicant tracking system. Letters of reference submitted via the PeopleAdmin applicant tracking system will be verified and considered towards meeting this requirement.

Applicants must be currently authorized to work in the United States on a full-time basis.

In order to be considered for this position, applicants must complete a candidate profile online via the PeopleAdmin system and submit any requested documents. Additionally, applicants that possess the preferred education and experience must also possess the minimum education/experience, if applicable.

East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.