General Discussions

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  • 1.  New Sponsors

    RISING STAR CONTRIBUTOR
    Posted 04-12-2022 14:21
    How are requests submitted for new sponsors or subs to be set up in your system? What gets reviewed before they're set up and who sets them up?

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    Jonathan Lew
    ERA Officer
    University of California, Irvine
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  • 2.  RE: New Sponsors

    Posted 04-12-2022 14:53
    Hi Jonathan,

    Requests for new sponsors or subs are emailed to my team who sets them up into Cayuse. 


    We review the current sponsor/sub list to see if the entity is already in the system to avoid any duplicates.

    If not there, we contact our research accounting office for a sponsor number in our financial system (Banner). 

    We enter that number in Cayuse for easier reporting, especially on expenditures.  Hope this helps.


    All the best,

    Terri

     

    The only way to make sense out of change

    is to plunge into it, move with it,

    and join the dance.  ~ Alan Watts

    Terri Hall

    Director, Research Business Intelligence

    Notre Dame Research Administration

    University of Notre Dame

    thall2@nd.edu

    574.631.7378






  • 3.  RE: New Sponsors

    STAR CONTRIBUTOR
    Posted 04-13-2022 06:22
    We do much the same, except that we're usually the ones starting a Cayuse record, so if there's a need to create a new sponsor profile, we just do it. I don't think we even created a form for that. We have Banner access ourselves, so we can check to see if the sponsor is already in Banner and, if not, create that profile and generate the sponsor number to enter into the Cayuse profile.

    As to what we enter, typically it's at least the business address, website, sponsor type, and DUNS number. (Though, note to Cayuse, will that field be changing to UEI at some point?)

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    Michael Spires
    Research Development Officer
    Oakland University
    Rochester, MI
    (he/him)
    mspires@oakland.edu
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  • 4.  RE: New Sponsors

    Posted 04-13-2022 06:54
    We set up a web form on our K-State Cayuse website. It is a simple form that a user completes and submits (which sends our cayuse@ksu.edu email a notice and then a central person reviews and adds it).  We only track name, sponsor type and email for our sponsors so the form is brief.

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    Mollie Robbins-Wint
    Associate Director, PreAward Services
    Kansas State University
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