General Discussions

All,

For those of you using the Cayuse App for protocols and animal orders, how do you handle in-house animal transfers (PI to PI)?    Our current method has a lot of moving parts and is quite clunky.   Hoping someone here has a better method, and even better would be a method that utilizes the Cayuse App functionality.

Thanks,
Lorraine

------------------------------
Lorraine Bell
Training Program Coordinator
University of Colorado Anschutz Medical Campus
------------------------------

HI Lorraine,

We tried implementing the in-house animal transfers, but after finding that it was slower and more labor-intensive than our existing in-house process (too many separate reports to run to obtain the required input), we abandoned it.  To be honest, though, we did have some specific customizations incorporated (strain specificity being one, another being an administrative oversight step to ensure PIs couldn't freely swap animals that may have already been used in some way), and that may have contributed to our personal experience of clunkiness.

As IACUC Coordinator, I'm not typically involved in the transfer process, but to my best understanding, we have a form on a Sharepoint site where users (either recipient or donor) can request the transfer, providing relevant details (PI/protocol details, species, strain, animal & cage quantity, recipient USDA Category, prior use info, locations, and initial order number).  The request is reviewed by a combination of vivarium and administrative staff, and once approved in Sharepoint, I believe the Quick Card process is then used by vivarium staff to effect the transfer and generate new cage cards.

We're currently on the Bend version, and our hope is that an upgrade would resolve some of the difficulties posed by the current design of the animal transfer process--it would be ideal for it to be self-contained in a single system and require minimal processing effort.

Cheers,
Cheryl

------------------------------
Cheryl Cheney, CPIA
IACUC Coordinator/Compliance Specialist
Biogen
Cambridge, MA
------------------------------

Original Message:
Sent: 04-28-2022 06:17
From: Lorraine Bell
Subject: Animal Transfers within the institution

All,

For those of you using the Cayuse App for protocols and animal orders, how do you handle in-house animal transfers (PI to PI)?    Our current method has a lot of moving parts and is quite clunky.   Hoping someone here has a better method, and even better would be a method that utilizes the Cayuse App functionality.

Thanks,
Lorraine

------------------------------
Lorraine Bell
Training Program Coordinator
University of Colorado Anschutz Medical Campus
------------------------------

Cheryl,

Thanks much for the response.  I suspect we'd have similar issues since we would also require strain information.

We'll keep looking for options.   It would definitely be preferable to have everything in the app.

------------------------------
Lorraine Bell
Training Program Coordinator
University of Colorado Anschutz Medical Campus
------------------------------

Original Message:
Sent: 04-29-2022 07:13
From: Cheryl Cheney
Subject: Animal Transfers within the institution

HI Lorraine,

We tried implementing the in-house animal transfers, but after finding that it was slower and more labor-intensive than our existing in-house process (too many separate reports to run to obtain the required input), we abandoned it.  To be honest, though, we did have some specific customizations incorporated (strain specificity being one, another being an administrative oversight step to ensure PIs couldn't freely swap animals that may have already been used in some way), and that may have contributed to our personal experience of clunkiness.

As IACUC Coordinator, I'm not typically involved in the transfer process, but to my best understanding, we have a form on a Sharepoint site where users (either recipient or donor) can request the transfer, providing relevant details (PI/protocol details, species, strain, animal & cage quantity, recipient USDA Category, prior use info, locations, and initial order number).  The request is reviewed by a combination of vivarium and administrative staff, and once approved in Sharepoint, I believe the Quick Card process is then used by vivarium staff to effect the transfer and generate new cage cards.

We're currently on the Bend version, and our hope is that an upgrade would resolve some of the difficulties posed by the current design of the animal transfer process--it would be ideal for it to be self-contained in a single system and require minimal processing effort.

Cheers,
Cheryl

------------------------------
Cheryl Cheney, CPIA
IACUC Coordinator/Compliance Specialist
Biogen
Cambridge, MA

Original Message:
Sent: 04-28-2022 06:17
From: Lorraine Bell
Subject: Animal Transfers within the institution

All,

For those of you using the Cayuse App for protocols and animal orders, how do you handle in-house animal transfers (PI to PI)?    Our current method has a lot of moving parts and is quite clunky.   Hoping someone here has a better method, and even better would be a method that utilizes the Cayuse App functionality.

Thanks,
Lorraine

------------------------------
Lorraine Bell
Training Program Coordinator
University of Colorado Anschutz Medical Campus
------------------------------