Hi Dawn!
With collaborations with external entities, sponsors or just a collaborator, there would need to be a 'Data Use Agreement' in place. This would include probably a scope of work describing the partnership, who exactly would need access and why, exactly what systems and data they need, and how it will be used. Our PIs can work with the IT department to make sure security levels are in place, and help them with making sure the language is clear in the scope before it's reviewed by legal.
Though it is rare that an external partner would have direct access to a University system unless it was a shared link through OneDrive (Box, Dropbox, GoogleDrive, etc). Things like Cayuse or other similar internal processes systems are behind SSO so even if we WANTED unaffiliated person(s) to have access it wouldn't be possible.
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Augusta Isley
Senior Proposal Manager
Ball State University
amwray@bsu.edu------------------------------
Original Message:
Sent: 04-04-2022 11:46
From: Dawn Leusner
Subject: Working with External Partners
If your institution has formal scientific collaborations with other institutions, how do you handle providing them access to any necessary data or systems on your side of the collaboration?
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Dawn Leusner
IRB Manager
Educational Testing Service
Princeton, NJ 08541
irb@ets.org
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