We had a similar change created to the outgoing email notification.
We wanted the subject line to contain enough details so the researcher could take action, IMMEDIATELY, if there were tissues or scientific data that could be saved. Towards that end, our subject line was updated to the following:
Subject: Veterinary Care: DPP_TOWER / E5013 An animal has been found dead in cage: 0000769650
The body of the email has further details in a table format along with a short narrative on where to locate the remains - similar to what was previously listed.
Our issue has been on the submission side - the Husbandry Technicians are only seeing a Medical Record #, but then the researchers are receiving the Case Record # in the automated email notification. The Case Record is a subset of the Medical Record - so training would have to be made to the researchers to understand how to convert that back to the Medical Record. Moreover, that means the Death Notice card accompanying the remains contains the wrong dataset (the Medical Record + Cage Card Number), when it really should be the Case Record + Cage Card Number - to be consistent with the email notification.
------------------------------
Evins Wardlaw
Systems Analyst of Bioresources
St. Jude Children's Research Hospital
------------------------------
Original Message:
Sent: 08-16-2022 07:24
From: Cheryl Cheney
Subject: Veterinary module alert
Hello Anonymous :)
While our found dead cases do close automatically, we have our outgoing system-generated email set up to include the following details:
Dear Colleagues,
The following animal was found dead during routine daily health observations:
Event Date
|
|
Associate Reporting Event
|
|
Protocol
|
|
Responsible Scientist
|
|
Principal Investigator
|
|
Other Personnel
|
|
Room #
|
|
Arrival Date
|
|
Order ID
|
|
Vendor
|
|
Strain
|
|
DOB
|
|
Gender
|
|
Zygosity
|
|
Animal ID
|
|
Cage Markings
|
|
Number of Animals per cage
|
|
Number of Animals found dead
|
|
Comments
|
2/3 found dead during morning observation…
|
Note(s): Animal carcass will remain in the necropsy refrigerator for 24 hours during weekdays, and until the end of business Monday for animals found dead on Friday and weekends. After that time, the animal will be moved to the carcass freezer.
Thank you
Vivarium Operations Team
ln Vivo Resource Center
*** THIS IS AN EMAIL NOTIFICATION ONLY. PLEASE DO NOT REPLY ***
Maybe it is just a matter of requesting Cayuse to update your outgoing email to include more fields?
Cheers,
Cheryl
------------------------------
Cheryl Cheney, CPIA
IACUC Coordinator/Compliance Specialist
Biogen
Cambridge, MA
Original Message:
Sent: 08-15-2022 06:19
From: Anonymous Member
Subject: Veterinary module alert
This message was posted by a user wishing to remain anonymous
Hello,
For those of you in the vivarium using the Veterinary module, how do you use the 'found dead' observation? We would like to use the feature to alert our PIs but are running into a problem. The cases automatically close not allowing the PI to view the information. They can just see that there was a case. Has anyone found a way around that?
Our technicians are currently sending a separate email to the PIs but we would prefer it to be automated, all-in-one thing.
Thank you!