That's pretty much what we do, too. We find that we can start the Cayuse pre-award record and complete most of it more quickly and more accurately than the PIs. No disrespect to the PIs, but they may work with Cayuse a few times a year, and we do it all day every day. That helps our reporting data, since we can ensure that the data points we want to track are entered in a form that will be recoverable. And then the PIs can focus on the science rather than trying to remember how to use the system.
That said, they've taken to the routing and the system-to-system capabilities with no problem - and a little bit of pleasure. We've had more pushback from business managers than PIs, for whatever that's worth. And even that seems to be over.
One thing we're under-utilizing is the ability to load draft documents into 424. I have always worried in the last minute flurry of "no wait, use this draft. No, let's go back three drafts and use that one. We called it "final-final-really-whoops, no" that the next-to-last draft of something is the one that will become part of the proposal. Yes, we have checks and double-checks, but those last few minutes can become a little wild. If a document were safely over there in the draft column, we couldn't accidentally submit it - is what I'm thinking. But I have to get the staff on board for that before I start sweet-talking the facullty.
-Andrea
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Andrea Buford
Director, Office of Sponsored Programs
Oakland University
Rochester MI
(248) 370-3789
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Original Message:
Sent: 06-09-2021 13:50
From: Terri Hall
Subject: Onboarding New Faculty / Employees
Hi Jonathan,
We conduct thorough training with central office staff focusing on the work they'll do in Cayuse. For example, for pre-award admins, we'll focus on developing the proposal, and provide a brief overview of Award and Project Admin. If new hire is in post-award, we do a quick overview of proposal sections and focus most of the time on awarding proposals and creating awards/projects. We summarize how other users on campus utilize the software so the new employee understands how their work affects others and vice versa.
For faculty, it varies. They won't attend workshops. Most of the time to admins working with each PI will email instructions of what we need them to do and then answer their questions. Our faculty find Cayuse intuitive and do not need much training beyond the URL to login. :-)
Our business model is to have the research admin start each proposal and fill out all of the non-science portions. We require that the PI answer the questions in the Regulatory Compliance, Export Control, Intellectual Property and Conflict of Interest sections; plus certify that the proposal is ready for submission during routing.
Hope this helps,
Terri
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Terri Hall
Director, Research Business Intelligence
University of Notre Dame
South Bend IN
Original Message:
Sent: 06-09-2021 12:14
From: Jonathan Lew
Subject: Onboarding New Faculty / Employees
What is your process for onboarding new Faculty or Employees into Cayuse? Do you use HR Connect?
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Jonathan Lew
ERA Officer
University of California, Irvine
Irvine CA
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