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  • 1.  IACUC Animal Oversight FAQ

    Posted 05-25-2023 07:58

    Hello All

    we are getting ready to lunch the IACUC Animal Oversight module in our facility. I am putting together some training materials for Investigators. This would include a FAQ section; I am having some trouble deciding which questions I should include and was hoping that. I can get some suggestions, or if someone is willing to share their list of questions. that would be most helpful.

    Thank you in advance 



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    Harry

    City College of New York
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  • 2.  RE: IACUC Animal Oversight FAQ

    RISING STAR CONTRIBUTOR
    Posted 05-26-2023 05:18
    Edited by Guy Wiles 05-26-2023 05:19

    Hello Harry,

    I don't really have a FAQ sheet available and since we host the software on premise some of our answers would likely be different than if we were on SaaS but some quesitons I would suggest to include would be as follows:

    "How do I get into Animal Ops?"

    Basic instructions and link to the site for log in and what that dashboard will look like (how it is the same or different than what they are accustomed to)

    "How do I create an Amendment/Three Year renewal/New Protocol?"

    Basic function on how to start a submission and submit.  Depending on whether any previous protocols were migrated or not, this may need to be more extensive.

    "I can't find the staff member I am trying to add; what do I do now?"

    Information on how to add a new person to the system or instructions on who to contact to add the individual to the system to then add onto a protocol.

    "How do I see and respond to review comments?"

    Guidance on the various symbol meanings and how to find and respond to reviewer comments.  This could include a reminder to make all changes directly to the protocol submission sections as well and not just in the rebuttal.

    Those were the main items that I could think of.

    Hope that helps a little



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    Guy Wiles
    Augusta University
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    Original Message


  • 3.  RE: IACUC Animal Oversight FAQ

    TEAM CAYUSE
    Posted 05-26-2023 07:32
    Edited by Simon Helton 05-30-2023 09:26

    Hi Harry,

    How exciting! The Cayuse Help Center has lots of pre-made help articles for researchers, admins, and investigators using Animal Oversight. The topics include how to start a protocol, submitting the protocol, amending the protocol, etc. Hopefully these will be helpful: https://support.cayuse.com/hc/en-us/categories/360002631894-Animal-Oversight 



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    Catherine McGuire
    Solutions Consultant
    Cayuse
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    Original Message


  • 4.  RE: IACUC Animal Oversight FAQ

    Posted 05-30-2023 09:25

    Hi Catherine,

    The link you reference no longer exists this morning?



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    Maxx Gold
    Product Manager/Lead Business Systems Analyst
    University of California, Davis
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    Original Message


  • 5.  RE: IACUC Animal Oversight FAQ

    TEAM CAYUSE
    Posted 05-30-2023 09:28

    Hi Maxx!

    The link was just including the period at the end of the sentence, making the url not work. I removed it and it's good to go now! Thanks for pointing it out.



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    Simon Helton
    He/him
    Community Manager
    Cayuse
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    Original Message


  • 6.  RE: IACUC Animal Oversight FAQ

    SUPERSTAR CONTRIBUTOR
    Posted 05-26-2023 07:56

    Hi Harry,

    Something that our users are often confused about is how protocol participants are enabled to place animal orders. I'm assuming that the process for Klamath Falls is the same as it is for the older version we're still using at my location, which is for IACUC staff to administratively add the participant to the PI's group.

    Protocol participants tend to think that being listed on a protocol is sufficient to obtain the ordering privilege.  It gets even more confusing when a protocol changes hands to a new PI, since the assigned privileges don't carry over (they're tied to PIs, not protocols), and people that used to be able to order animals can't anymore.  Of course we let the new PI know (via email) that they need to follow up with us if they'd like people to retain their privileges when the PI transfer is approved, but they often overlook doing so.

    I think it's also important to make PIs aware that anyone assigned to their group is granted the privileges for any of the PI's protocols, not just the protocols that the individual is listed on--and someone given the privileges doesn't even need to be listed on any of their protocols.  Also to make them aware that if someone is given animal ordering privileges, they're also given amendment/revision-making privileges.  There's no way to parse out the privileges (again, I'm assuming there has been no change to the process over the span of multiple upgrades to the Animal Oversight module); this may give some PIs pause regarding whom they want given privileges.

    Cheers,
    Cheryl



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    Cheryl Cheney, CPIA
    IACUC Coordinator/Compliance Specialist
    Biogen
    Cambridge, MA
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    Original Message


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