Job Posting

Pre-award Specialist Positions (2), San Diego State University Research Foundation

  • 1.  Pre-award Specialist Positions (2), San Diego State University Research Foundation

    Posted 14 days ago

    We're hiring for two pre-award specialists at SDSU Research Foundation! If you or someone you know is interested, please apply. If you have questions, you can reach out to me off-line.

    Development Specialist II or III

    Req No. 2021-11757

    Type: Full time Central Staff

    Salary Range: $4,853-$5,515/month

    Dept: Sponsored Research Development

    Close Date: 5/14/21 or until filled


    The function of the Sponsored Research Development (SRD) unit is to assist faculty and staff in the development and submission of proposals for sponsored research and educational projects. It is the "pre‐award" unit of the research foundation and the office faculty should contact once a sponsor has been identified and a proposal is being developed. Sponsored research development staff can assist faculty with interpreting guidelines and sponsor submission requirements, contacting potential sponsors, preparing budgets, completing application forms, obtaining university approvals, electronic submission of proposals, facilitating compliance items, duplicating and mailing of proposals, and assisting with follow‐up and other pre‐award needs. In fiscal year 2020, the office helped faculty submit over 1,200 proposals to federal, state, local, corporate, and foundation sponsors. Almost 800 awards were received amounting to over $144 million.  There are twelve employees in SRD: seven development specialists, two sponsored programs coordinator, one analyst, one technician, and the director of the department.


    The Development Specialist (DS)  is responsible for assisting faculty with pre-award services, particularly with the development and submission of proposals for research, educational, and other sponsored projects.  Responsibilities include interpreting guidelines for funding opportunities and applying these in proposal development & submission; developing and revising budgets for proposals using a variety of regulations, terms and conditions; assisting faculty with obtaining approvals for proposal submissions; advising and providing guidance to faculty in proposal development and submission procedures; and maintaining proposal information once submitted to agencies and to take action when necessary. The position has direct responsibility of an assigned workload, to include a variety of proposal submissions to several sponsor agencies.  Job responsibilities will focus on technical and analytical aspects of the job, including fiscal and regulatory compliance issues.  The DS will work on a variety of issues where analysis of data or solutions requires an evaluation of intangible factors, and exercising judgment in developing methods and evaluating criteria for achieved results.


    Responsible for but not limited to:

    • Assisting faculty with processing and submission of research and educational proposals
    • Processing and submitting proposals 
    • Award proposals
    • Preparing reports and publications
    • Providing outreach and promotional activities
    • Professional development 



    Required Experience/Education – DS3

    • Bachelor's degree OR 4 years of progressive responsibility in Pre-Award, research administration or related field.
    • Three to five years of related and progressively more responsible or expansive work experience in research administration with a focus on pre/post award activities.


    Required Experience/Education – DS2

    • Bachelor's degree OR 4 years of progressive responsibility in Pre-Award, Research Administration or related field.
    • One to three years of related and progressively more responsible or expansive work experience in research administration including the area of pre- or post-award processes, or related field such as regulatory administration; or an equivalent combination of education and experience.

     Preferred Experience

    • Previous experience using electronic research administration and submission systems
    • Previous experience working with regulations and policies related to research administration
    • Previous experience with post-award processes
    • Previous experience with InfoEd, Banner, Nolijweb, Sharepoint (or other related electronic systems)
    • Previous experience working in research administration in pre-or post-award capacity


    SDSURF believes employees are an important and valuable resource and offers an excellent benefits package that includes:

     ¨ Retirement                   

    ¨ Life Insurance

    ¨ Disability Insurance

    ¨ Pre-tax Investments

    ¨ Medical, Vision, & Dental Insurance

    ¨ Vacation Days

    ¨ 13 Paid Holidays and Personal Holiday

    ¨ Sick Leave Days

     Due to COVID-19, this position is primarily virtual, requiring telework. It is anticipated that the assignments will transition back to an in-office and/or hybrid work environment when San Diego County restrictions are lifted. A background check (including a criminal records check and fingerprint-Livescan clearance) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation. San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer

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    Jennie Amison
    Director, Sponsored Research Development
    San Diego State University Research Foundation
    San Diego CA