Haley,
If I'm understanding you right, you are saying that you submit the whole protocol to your members through Cayuse. That's novel to me. I'm intrigued. You collect their responses in the workflow history, right? Do you get close to 100% return, minus members who recuse?
I am polling members by email (?old-fashioned?), sending along the lay abstract in the email. I await responses, which tend to be slow and I need to nudge. This could be better.
About using the term review... When the protocol is assigned for review, I include myself as the IACUC admin and put in notes as appropriate, including to the effect that I'm *not* voting. See below. You could have a phrase to enter when polling that clarifies it's not a review in the traditional sense.
And above the grids in the space below the header, you could explain what this "review" type means for anyone that questions.
I think this has potential.
Bruce