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Cayuse Human Ethics - Tracking Study Level Determinations

  • 1.  Cayuse Human Ethics - Tracking Study Level Determinations

    CAYUSE CHAMPION
    Posted 03-29-2021 20:56

    Hi All,

    A question has come up as my institution moves towards our Cayuse Human Ethics "go live" date. We're wondering if other institutions have a way (work-around) to track a study's current overall Review Type (exempt/limited/review/expedited/full board) at the Study Details level. Since Review Type is noted in the Submission tab for each submission, and a submission's Review Type might be different that that of the overall study, I'm wondering how others are handling this. For example, a study for which the initial submission was given a Review Type of full board (which we would consider to be the review type of the overall study) but a later modification submission was given the Review Type of expedited. Is this a non-issue, since the Review Type can be found in the Submission tab? I thank you in advance for your insight.
    Best,

    Jenn



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    Jennifer Dier
    Research Compliance Analyst
    University of California, Santa Cruz
    jdier@ucsc.edu
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  • 2.  RE: Cayuse Human Ethics - Tracking Study Level Determinations

    TEAM CAYUSE
    Posted 04-13-2021 08:24

    Hi Jenn,

    Sorry for the slow reply on this!

    I asked around internally and didn't learn of any current workaround in this, but I hope you'll submit it as a product idea so that it can get formally considered. Thank you!

    Simon



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    Simon Helton
    He/him
    Community Manager
    Cayuse
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  • 3.  RE: Cayuse Human Ethics - Tracking Study Level Determinations

    CAYUSE CHAMPION
    Posted 04-14-2021 10:57
    Edited by System 06-07-2021 08:50
    Jenn,

    I like Matty's suggestion for using the reporting feature and the variables he mentioned. Using the result date can help you determine the current review level. I typically look at the last processed submission to determine review levels.

    I also wanted to point out that you can assign submissions of a full board study to the expedited/full review level. This will allow a study to maintain its status as a full board study while also letting you send the individual submission to specific reviewers and analysts (instead of the full committee). A visual of this feature can be found on Cayuse's support page.

    Regards,

    Tim

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    Tim Deering
    Human Subjects Research Specialist
    Illinois State University
    tjdeeri@ilstu.edu
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  • 4.  RE: Cayuse Human Ethics - Tracking Study Level Determinations

    TEAM CAYUSE
    Posted 04-13-2021 09:29
    Hi Jenn,

    I agree with Simon that having Review Type on the Study level screen 
    would be a great product enhancement, so I encourage you to submit 
    that idea. (Thanks!)

    In the meantime, what I suggest is to create a report which includes Review
    Type (if you haven't already done so) and sort by Study Label then Submission
    Date (see pic below) to get a full picture of study history and current Review Type.

    In this example, you can see that study IRB-18-100 had an Initial review type of Full,
    but after a Modification, it was changed to Expedited and remains that way to date. 
    You could also decide to sort by Result Date rather than Submission Date.


    I hope this helps!

    Thanks,

    Matty

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    Matty Gilreath
    Customer Success Manager
    Cayuse
    matty.gilreath@cayuse.com
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