Hi Augusta,
Although we do not use HR Connect, I feel your pain.
When you say the names are overwritten, I hope this means only in the PI's profile, right? If records are being overwritten, contact Cayuse Support because that should not occur.
Here are a couple of suggestions:
1. Do you have a list of all PI's in this situation? i.e., HR lists them differently than they prefer? If not, create one.
2. Run a daily or weekly report of submissions and confirm that the names are accurate. If not, correct them.
This should ensure that your monthly / quarterly / annual reports list the PI names as they wish, and any awards resulting from these proposals, will also list the names as desired by the PI involved.
Good luck,
Terri
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Terri Hall
Director, Research Business Intelligence
University of Notre Dame
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Original Message:
Sent: 10-27-2020 05:58
From: Augusta Isley
Subject: Personnel - Preferred Names
Hello!
This particular issue has come up at Ball State a couple of times and I wanted to get some perspectives.
There are some PIs who prefer a different name professionally than is their legal name, first and/or last. Our HR system forces the "legal name" on the backend and only allows for a 'preferred name' to show on the front-facing University directory. This is problematic for Cayuse because we use HR Connect to ensure our personnel records and user bank are up to date. Even if we enter in a preferred name, the next time HR Connect runs, it overwrites the manual changes we made.
GENERALLY, I have been able to catch the preferred names in reports. Proposals in 424 are easy to edit and the PIs are good about editing when they see an error. SP is different, obviously, and the record always reflects the HR legal name. And we are only human and sometimes miss a name on a report and that has caused some hurt feelings, I think. I feel it is important to ensure we are representing our PIs the way they prefer, personally and professionally.
How do others manage this?
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Augusta Isley
Senior Proposal Manager
Ball State University
amwray@bsu.edu
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