Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures for the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.    

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The Sponsored Research Coordinator, Outgoing Subawards Team under the general direction of the Assistant Director or Manager, Outgoing Subawards Team, assists the team that provide comprehensive central support for issuance of outgoing subaward functions and services related to the administration of sponsored projects at Fred Hutch.

As a part of the Non-Federal OSR team, the Sponsored Research Coordinator provides and maintains a high level of support services to, and partnership with, the Fred Hutch research community. This is a great opportunity to learn and grow in a supportive environment.

• Provide general day-to-day operational support associated with activities related to outgoing subawards and subcontracts under Fred Hutch prime agreements
• Prepare the Budget Allocation Request (BAR) Forms for activation and modification of awards in Financial Management System, including, but not limited to restricted funding
• Assist in the preparation of outgoing subawards and processing of fully executed sub awards
• Manage the email inbox dedicated to receipt of subrecipient audit documentation and prepares audit packages for review
• Update subrecipient compliance information in PeopleSoft and submits monthly reports required under the Federal Funding Accountability and Transparency Act (FFATA)
• Issue outgoing Staff Assignment agreements for faculty and graduate students
• Within delegated authorities, exercises independent judgment in reviewing proposals, including, but not limited to a limited pool of non-competing subaward applications submitted by Fred Hutch staff for restricted funding
• Coordinate equipment reporting requirements under sponsored awards
• Manage monthly internal reporting and tracking processes, including, but not limited to the Pre-Expiration list process, and the Active without Award process, to ensure timely processing of activities
• Assist in development and maintenance of tools to track monthly reports for management
• May serve as primary contact on a limited portfolio assignment
• Serve as a resource for interpreting, explaining and applying Fred Hutch and sponsor policies, as well as applicable regulations related to research administration issues
• Assist in resolving pre- and post-award issues related to sponsored projects
• Advise Fred Hutch personnel and leadership of critical and/or sensitive issues related to sponsored projects administration
• Represent OSR at institution-wide meetings and teleconferences, and attend professional meetings and conferences of research administration societies and associations, as applicable
• Assist with special projects as assigned

Minimum qualifications

• Bachelor's degree in a related field, or an equivalent combination of education, training and experience
• Experience with sponsored research, grants management or related experience
• Demonstrated ability to function successfully as an effective part of a collaborative team environment in a complex organization
• Strong writing and editing skills, including the ability to write and format professional correspondence and reports
• Demonstrated computer skills such as word processing, use and development of spreadsheets and database use

Preferred qualifications

• Ability to analyze complex information using logic and reasoning to define problems and formulate logical and objective conclusions
• Excellent interpersonal and communication skills and demonstrated ability to balance tact, diplomacy and assertiveness
• Demonstrated ability to establish and maintain effective working relationships among a diverse constituency
• Ability to work independently with a high degree of accuracy, productivity and consistency
• Effective communication skills sufficient to present and explain complex concepts, practices, policies, guidelines and procedures and their underlying principles
• Ability to work in a changing environment, possess strong analytic/assessment skills, possess excellent organizational skills and be able to prioritize multiple responsibilities and deadlines with minimal supervision
• Experience in research administration or equivalent translatable skills from related industry and/or knowledge of awards from federal agencies, especially NIH

 

Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.
As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.