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Exciting Career Opportunity at Yale University!

  • 1.  Exciting Career Opportunity at Yale University!

    Posted 07-12-2021 08:20

    Hi, everyone! The Subaward Management Team at Yale University is expanding and we're looking to add a service-oriented individual who loves to learn and has a passion for Research Administration to our fun, dynamic team!

     

    A brief description of the position is below. Please click on the link for 66525BR for additional details. Also please feel free to contact me directly at elizabeth.r.kingsley@yale.edu or at (203) 737-1103.

     

    Job Title: Sub Award Manager

    Supervisory Org: OSP

     

    Position Focus: Reporting to the Associate Director, Sub Award Management, this position provides support to faculty and departmental staff regarding the drafting, administration and execution of outgoing subawards issued under grants and contracts. These duties involve interpretation of award terms and conditions, negotiating subaward terms and conditions, keeping abreast of changes in University policy, federal regulations, and sponsor requirements, as they relate to the creation and management of sub award agreements. In the execution of this role, the position acts as the primary manager for handling outgoing subaward related issues, advising/educating departmental personnel on sponsored award management policies, and sponsoring agency terms and conditions as they relate to subawards.

     

    Essential Duties:

    1. Manage the outgoing subcontract process including review, coordination and preparation of documentation related to outgoing subcontracts under prime awards received by Yale University.
    2. Work collaboratively with contract and award managers to ensure the proper execution of sub awards ensuring the terms and conditions of awards are properly reflected as flow-down terms and conditions to sub recipients.
    3. Negotiate terms and conditions of sub award agreements with sub recipient organizations.
    4. Oversee the proper management of sub award records in IRES and in Workday for accuracy.
    5. Obtain and review financial and other documentation of sub recipient to evaluate financial stability, internal controls and performance history of sub recipients.
    6. Determine level of risk of each sub recipient and consider risk mitigation strategies to reduce Yale and Sponsor risk exposure.
    7. Responsible for reading and interpreting sponsored award documents and apply understanding of federal and other sponsoring agency policies to ensure the sub recipient's financial obligations adheres to expectations of Yale and the sponsor, as well as identification of special terms and conditions that may be required.
    8. Identify and resolve problematic reporting and invoicing clauses that are not being met by the sub recipient and communicate effective resolution with the PI and department business office.
    9. Create and ensure accurate grant line set up in the University's financial system for all after-the-fact sub awards.
    10. Create and manage supplier contracts in the University's financial system.
    11. Ensure exceptional customer service to faculty, staff and sponsors while at the same time providing appropriate institutional oversight and sponsor stewardship.

     

    Required Education and Experience: Bachelor's degree and 3 years of experience in a related field or an equivalent combination of education and experience.

     

    There is some flexibility in working remotely, but team members must be in the office at least three days a week starting in October. Pay range is $65k – $75k, commensurate with experience.

     

    Best,

    Beth Kingsley, CRA

    Associate Director, Subaward Management Team, Office of Sponsored Projects

    Yale University

    25 Science Park, 150 Munson Street, Room 344

    PO Box 208327

    New Haven, CT 06520-8237

    www.grants.yale.edu

     

    203-737-1103 (Office)

    Elizabeth.r.kingsley@yale.edu



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    Beth Kingsley
    Associate Director, Sub Award Management
    Yale University
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