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Job opportunity - Research Administrator III-IV - Basic Sciences Division - Fred Hutch - Seattle, WA

  • 1.  Job opportunity - Research Administrator III-IV - Basic Sciences Division - Fred Hutch - Seattle, WA

    Posted 06-16-2021 16:26
    Please visit our careers page to learn more and apply online:

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch's pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation's first cancer prevention research program, as well as the clinical coordinating center of the Women's Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

    At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.


    The Basic Sciences Division is one of five scientific Divisions at Fred Hutch and is comprised of 29 faculty-led laboratories. Research Administrators (RA) provide pre- and post-award support for scientists that are focused on understanding the normal molecular functioning of cells as well as the disruption that causes complex diseases like cancer and HIV infection.


    The Basic Sciences Division at Fred Hutch is seeking an experienced Research Administrator III/IV to facilitate the work of our preeminent scientists. This position will be one of a current team of RAs supporting the Division's growing faculty. The position serves as a liaison between the laboratories and the administrative departments and as such has an opportunity to provide a broad array of administrative support functions. The RA plans for and ensures compliant and effective funding, budget and regulatory administration and general administrative support for one or several Principal Investigators and their labs/departments. The RA collaborates with Principal Investigators and interfaces with other departments as needed on administrative and strategic planning and works autonomously to complete nonscientific grant content and tasks, facilitate human resource activities in the laboratories, advises the PIs on relevant matters and develops effective solutions to related issues. This role will have the opportunity to work partially at our campus and remotely.


    Budget/Fiscal Management

    • Participate in strategic planning activities such as setting goals and defining annual objectives
    • Develop, monitor, track and project the budgets for a complex portfolio of projects with multi-variable aspects (multi-site, sub awards etc.)
    • Develop, run and analyze reports aimed at oversight of over/under spending, compliance with regulations and forecasting future expenses.
    • Funding Source Administration - lead the process of preparing grant submissions and post award activities by conducting tasks such as:
      • Working with faculty to develop timelines and strategies for responses/requests
      • Completion of all technical/non-scientific steps and assigned technical or scientific portions of submissions
      • Prepare and review budgets, identify discrepancies and provide recommendations to the PI on scenarios to resolve the issues with appropriate stakeholders

    Regulatory Support

    • Prepare/Consult/Advise PIs on non-scientific portions of regulatory applications/submissions
    • Identify missing regulatory components that are required and resolve issues to ensure successful submission or renewal
    • May advise or consult with Center administration on changes to Center-wide policies/procedures and help create implementation plans in response to changing regulatory requirements (e.g. Uniform Guidance)
    • Serve as a central point of contact to answer questions and facilitate solutions

    Administrative Support

    • Identify administrative needs for the department or PI(s); prioritize and ensure related tasks are completed
    • Identify space and resource shortages and develop recommendations to resolve related issues
    • Oversees the management of projects including occasional event planning and management
    • Communicates with other departments/entities on Primary Investigator (PI)'s behalf
    • Resolves discrepancies and issues with stakeholders on PI's behalf


    • Coach and develop lower level staff



    • A cover letter is required with the application
    • Bachelor's degree or equivalent education and experience can substitute
      • Research Administrator III minimum requirements: Three years in pre-award and post-award grants and contract management
      • Research Administrator IV minimum requirements: Five years in pre-award and post-award grants and contract management
    • Ability to analyze and interpret regulations, determine impact, and manage change
    • Proficiency with Microsoft Office and Adobe software
    • Advanced knowledge of Excel, including formulas and functions for use in budget analyses, projections, and reports
    • A focus on excellent customer service
    • Excellent communication skills
    • Thrives in environment of sharing information and learning with colleagues



    • 3+ years of experience with grant pre- and post-award support at a university or research institute
    • Masters degree
    • Experience managing administration for Howard Hughes Institute members

    A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and anti-racism in your career or that will be made through work at Fred Hutch is requested of all finalists.

    Our Commitment to Diversity

    We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.

    James Martinez
    Recruiting Programs Coordinator
    Fred Hutchinson Cancer Research Center