The Pediatrics Department is seeking a Senior Grants & Contracts Analyst who will provide dedicated professional level sponsored funds management for the Bayview General Pediatrics division with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, creating, hiring and terminating positions and closeout processes. Works independently on a variety of grants/contracts that range from simple to highly complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is a fully remote position.
Job Scope/Complexity:
- W ill provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University.
Types of Sponsored Awards for which the Position is Responsible:
- This position works independently on a variety of complex level grants/contracts, including those from NIH, Baltimore City Health Department, and other private sponsors.
- These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Sub awards, Investigator-initiated, Consortium, higher complexity Foundation grants and pharmaceutical company clinical trials.
- May also work directly with management of non-sponsored funds, including general funds and gifts, on a limited basis.
Specific Duties & Responsibilities:
- Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
- Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
- Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
- Responsible for the timely preparation of proposal budget for Principal Investigator Review.
- Provide instruction, preparation assistance and support related to grant application procedures.
- Serve as liaison between research units, central offices and funding agencies.
- Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
- Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
- Manage all assigned grant submissions to ensure timeliness and accuracy.
- Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
- Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
- Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
- Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
- Provide information and direct assistance required to complete contract and grant closeouts, as needed. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.
- Pre review effort allocations for Faculty and staff working on divisional grants and contracts sponsor projects
- Initiate payroll requests for employees working in grants and contracts divisional projects
- Perform miscellaneous related duties as assigned
Minimum Qualifications (Mandatory):
- Bachelor's Degree required, along with 4 years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
Special Knowledge, Skills & Abilities:
- Knowledge of accounting and budgeting theory and practices required.
- Ability to make independent judgments and to act on decisions on a daily basis.
- Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
- Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, HRSA.
Come be a part of a great team! Excellent training and opportunities for advancement available.
Contact Kasey Zanolli at kzanoll1@jhmi.edu for more info. ------------------------------
Kasey Zanolli
Assistant Administrator
Johns Hopkins University
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