We do a weekly report for ourselves, Business Managers in the departments, the VPR... regarding proposals submitted that week, awards received that week, and tracking that against the same week last year. That said, a week is too granular for meaningful comparison, so the whole month sits on Excel spreadsheet with weekly tabs (does that make sense?) That way an over-zealous Dean doesn't berate his faculty (yes this happens, and yes it's a "him") for falling behind last year's totals, when the data don't really support that. Monthly reports go to Chairs, Deans, the VPR, and the Provost.
We are also trying - at the very beginning of this bit of culture change- to create a climate where a PI's lab could and should have multiple grants and contracts, all working on pieces of the large question under consideration for that lab/PI. So, we track grants/person, as well as funded faculty/number of faculty overall (for an internal measure of "research activity" - not a GREAT proxy for that, but it's easy, so...) We're also just starting to track who's got a grant that's ending in the next little while. We want this notice out there in time for the research development staff to know to touch base because it could be time for another flurry of grant proposals from this person. We've got more. We're data junkies ;) For example, we had Key Performance Indicators given to us. They are actually not great as indicators of research activity, but there you are. They come from the President, so now we care a lot about those numbers. Clearly, we're tracking those things as well.
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Andrea Buford
Director, Office of Sponsored Programs
Oakland University
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Original Message:
Sent: 10-12-2021 13:29
From: Audrey Wineglass Foster
Subject: Reports and Statistics
Hi, all! I'm trying to make it my business to do more with collecting stats and create reports from the information we're putting into Cayuse. I'd be interested in hearing (and seeing) about the types of reports you run and the stats you collect. We have an annual report of achievements where we provide the following:
- PIs name
- Department
- Sponsor
- Name of Project
- Amount of proposed amount or award for that particular fiscal year
- Begin/End Date
- Proposed or Award Amount
- Proposed or Award Date
We have SP and 424. Are you collecting similar information? What other info are you collecting? My supervisor would like me to be able to project the amount of IDC we would be receiving in a fiscal year. She'd like to be able to use that as a way to revise our incentive program for the faculty/staff who have grants. Is there anyone else out there doing this or something similar? I'm interested in whatever types of reports you all are running that you have found to be informative and hopefully easy to run using Cayuse.
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Audrey Wineglass Foster
Assistant Dean for OSP + Research Svcs
Gallaudet University
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