This is a question after my own heart these days. While we had many things available electronically, our official files were on paper when COVID hit. We'd made some strides in keeping things electronically, but the paper-based nature of the official files did make remote working more challenging. I ended up getting on the list to come in to the office a couple of times a week so I could access things.
We started running dual files for FY21, just in case, and to facilitate remote work if it came up again. We've not scanned all of the old files, but are keeping electronic files from FY21 on, so much more will be available the next time we need it.
We are still keeping dual files, which adds a little more work, but has also helped ease some of the transition in some ways, since we know the paper is there in case we miss something. The primary reason for not going only electronic, though, is that the institutional policy currently does not expressly address electronic files. We are working on that. I am hoping to only have electronic files for FY23.
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Pamela Vargas
Director, Research & Grant Development
Southeast Missouri State University
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Original Message:
Sent: 07-14-2021 11:04
From: Simon Helton
Subject: How paperless is your office?
Just yesterday I had to print out, sign, and snail mail a contract and it got me wondering: How paperless is your office? Are there still things you like to print out just to have it be tangible? Things that you have to keep in some print form? No judgement if you still like some things on paper!
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Simon Helton
He/him
Community Manager
Cayuse
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