Hello!
Ball State does use SP to keep records of internal proposals and awards. We have both student and faculty opportunities through the "ASPIRE Internal Grant Program". We have our student assistant enter all the proposal information after the submission (the applications are actually submitted through a different system that does not route for approvals or ask for extra information), then only the
faculty awards that request a course release are routed for departmental approvals. This cuts down on the administrative burden to the departments and colleges.
More recently (within the last 2 years), the new faculty start-up applications, through funding from the Office of the Provost, have been set up and routed in Cayuse SP. The new faculty aren't actually onboarded at the time the proposal goes through for approvals, so the chairperson is set as the PI. Once the new faculty arrive and the personnel record is in Cayuse, we update our proposal record and create the award record. These awards are managed by our post-award team (also a newer process).
In both cases, we have a descriptive sponsor - "Aspire Junior Faculty" or "Provost Start-Up Package" (or whatever the appropriate program name is), all with
Internal as the Sponsor Type and
New Internal as the Proposal Type.
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Augusta Isley
Senior Proposal Manager
Ball State University
amwray@bsu.edu------------------------------
Original Message:
Sent: 03-29-2021 08:45
From: Matty Gilreath
Subject: Do you use Cayuse SP to manage internal awards?
Hi Everyone,
I posted this last week on our Post-Award channel, but I thought I would move it over
to our larger audience here on General Discussion>
Cayuse SP customer @Tom Piechota, PhD, PE of Chapman University is interested in
using SP for internally-funded proposals and awards. We were chatting about how to
best do that and decided to open up the discussion here on the Community!
With input from Sydney in our Customer Delivery team, based on what she's seen some SP
customers do, we had suggested using the Proposal/Award Type dropdown list to add "Internal
Funding" as an option. That way you could track both the proposal and later the award (it's a shared
dropdown list). Do you use Cayuse SP to manage internal proposals and awards? How are you
identifying them as such, for accurate reporting?
Thanks,
Matty
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Matty Gilreath
Customer Success Manager
Cayuse
matty.gilreath@cayuse.com
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